Administrative & Operations Coordinator

St. Jude Children's Research Hospital, Inc.; Memphis (TN); On-site; USD 29,000 - 49,000; Full time

Job summary

St. Jude Children's Research Hospital, Inc.

is seeking an Administrative Specialist to provide comprehensive administrative and operational support, coordinating office activities, managing communications, records, and assisting leadership with day-to-day tasks in a dynamic environment. The role handles calendar management, meeting scheduling, travel arrangements, vendor contract tracking, report preparation, and recruitment coordination for departmental visitors and new hires, while maintaining

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum 2+ years in administration or related field; exception: Bachelor's degree with no experience.
• Experience with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage calendars, schedule meetings, travel, and document formatting/editing.
• Track vendor contracts and coordinate with other teams.
• Prepare reports on budgets and expenses and seek guidance as needed.
• Handle telephone calls/voicemails and relay messages to stakeholders.
• Coordinate itineraries for departmental visitors or new hires as part of recruitment.
• Provide day-to-day administrative support and maintain attendance as required.

Skills

Communication

Problem-solving

Time management

Planning & organizing

Attention to detail

Adaptability

Vendor management

Stakeholder communication

Education

High School Diploma/GED

Bachelor's Degree preferred

Tools

MS Office

Job description

St. Jude Children's Research Hospital, Inc.

is seeking an Administrative Specialist to provide comprehensive administrative and operational support, coordinating office activities, managing communications, records, and assisting leadership with day-to-day tasks in a dynamic environment. The role handles calendar management, meeting scheduling, travel arrangements, vendor contract tracking, report preparation, and recruitment coordination for departmental visitors and new hires, while maintaining