Executive Administrative Coordinator — Strategy & Budgeting

St Jude Children's Research Hospital; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

On-campus conveniences

Job summary

St. Jude Children's Research Hospital is seeking a Sr Administrative Coordinator to support and advance the department and leadership. The role focuses on coordinating schedules, events, and travel, managing budgets, and ensuring smooth operations across teams.

You will prepare reports, assist with complex documents, and mentor junior staff while maintaining compliance and high-quality outputs in a world-class research environment.

Qualifications

• High school diploma or GED is required.
• Bachelor's degree is preferred.
• 8+ years of experience in administration or related area.
• Experience planning and coordinating events with vendor management.
• Experience communicating with stakeholders including senior leaders.
• Experience in document management, reporting and analysis.
• Substantial experience using Microsoft Office tools.

Responsibilities

• Serve as liaison for meeting scheduling, events, logistics, vendor management, and cross-team coordination.
• Prepare ad hoc and recurring reports; analyze trends and present insights independently.
• Assist in planning and coordination of department or organization-wide events and meetings.
• Assist in department budget planning and monitoring.
• Lead coordination of small projects and provide support on larger projects.
• Support executives with calendars, meetings, travel, CVs/bios, events, and special projects.
• Oversee recruitment by coordinating itineraries for visitors and new hires, including senior members.
• Contribute to document creation (presentations, manuscripts, grant writing) with increasing independence.
• Support compliance management.
• Mentor junior administrative staff.
• Perform other duties to meet department goals.
• Maintain regular and predictable attendance.

Skills

Event planning

Budget management

Vendor management

Executive support

Communication skills

Document management

Reporting & analysis

Office software

Education

High school diploma/GED

Bachelor's degree

Tools

Microsoft Office

Financial systems

Job description

St. Jude Children's Research Hospital is seeking a Sr Administrative Coordinator to support and advance the department and leadership. The role focuses on coordinating schedules, events, and travel, managing budgets, and ensuring smooth operations across teams.

You will prepare reports, assist with complex documents, and mentor junior staff while maintaining compliance and high-quality outputs in a world-class research environment.