Sr Administrative Coordinator

St Jude Children's Research Hospital; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

On-campus conveniences

Job summary

St. Jude Children's Research Hospital is seeking a Sr Administrative Coordinator to support and advance the department and leadership. The role focuses on coordinating schedules, events, and travel, managing budgets, and ensuring smooth operations across teams.

You will prepare reports, assist with complex documents, and mentor junior staff while maintaining compliance and high-quality outputs in a world-class research environment.

Qualifications

• High school diploma or GED is required.
• Bachelor's degree is preferred.
• 8+ years of experience in administration or related area.
• Experience planning and coordinating events with vendor management.
• Experience communicating with stakeholders including senior leaders.
• Experience in document management, reporting and analysis.
• Substantial experience using Microsoft Office tools.

Responsibilities

• Serve as liaison for meeting scheduling, events, logistics, vendor management, and cross-team coordination.
• Prepare ad hoc and recurring reports; analyze trends and present insights independently.
• Assist in planning and coordination of department or organization-wide events and meetings.
• Assist in department budget planning and monitoring.
• Lead coordination of small projects and provide support on larger projects.
• Support executives with calendars, meetings, travel, CVs/bios, events, and special projects.
• Oversee recruitment by coordinating itineraries for visitors and new hires, including senior members.
• Contribute to document creation (presentations, manuscripts, grant writing) with increasing independence.
• Support compliance management.
• Mentor junior administrative staff.
• Perform other duties to meet department goals.
• Maintain regular and predictable attendance.

Skills

Event planning

Budget management

Vendor management

Executive support

Communication skills

Document management

Reporting & analysis

Office software

Education

High school diploma/GED

Bachelor's degree

Tools

Microsoft Office

Financial systems

Job description

Better at Work. Better at Life.

When you work at St. Jude, you'll join a highly collaborative work culture that inspires you every day to be your best. With opportunities for learning and growth, you can shape a career path that is right for you while also enjoying all the benefits and stability of working for a world‑class institution. This includes work‑life balance with generous paid time‑off and on‑campus conveniences that make life a little easier. Join us and you'll quickly see why St. Jude is consistently ranked by our employees on Glassdoor as a "Best Place to Work".

The Sr Administrative Coordinator is responsible for managing administrative activities in order to support and accomplish goals of department and leadership.

List any requirements unique to this position in this department.

• Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
• Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
• Support the planning and coordination of department or organization wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
• Typically support Executive/ Chair/ VP, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.
• Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
• Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence, delegating to others and providing guidance and assistance to others.
• Support the management of compliance issues.
• Mentor junior members of admin team.
• Perform other duties as assigned to meet the goals and objectives of the department and institution.
• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.
• Bachelor's degree preferred.

Minimum Experience:

• Minimum Requirement: 8+years experience in administration or related area.
• Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
• Substantial experience planning/ coordinating events including coordination and vendor management.
• Substantial experience managing communication with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Licensure, Registration and/or Certification Required by Law:

• None

Licensure, Registration and/or Certification Required by SJCRH Only:

• None

Special Skills, Knowledge and Abilities:

• Ability to understand and adapt to changing priorities. Skills in structured problem‑solving and openness to learning new approaches to execution.
• Leverages advanced knowledge/ skills within area to identify and implement new/improved processes/approaches
• Breaks down complex problems into elements, prioritizes and works on them in an organized way. Is willing to challenge existing assumptions where relevant. Consistently generates innovative approaches to address needs and problems.
• Skills in clear and effective communication (written and verbal) and timely exchange of information with relevant stakeholders for work outcomes.
• Uses active listening skills to encourage two‑way communication. Is able to present complex technical information to a mixed audience in an effective manner. Proactively connects with cross‑functional peers and superiors with purpose, effectiveness, and sensitivity.
• Skills in planning, prioritizing, and organizing work well. Ability to deliver under tight timelines with focus on quality and efficiency.
• Clarifies responsibility and accountabilities for delivery of complex deliverables/processes. Clearly articulates scope, activities, resources, timing, and contingencies while remaining flexible in the face of unforeseen and unfamiliar issues. Focuses on ways to improve quality and efficiency within area.
• Skills in planning, forecasting, tracking, reconciling & budgets and spends. Ability to use related tools and systems to efficient operation.
• Is able to apply knowledge/skills within own area to deliver tasks with limited guidance
• Demonstrates a good understanding of budget planning and tracking tools & processes as well as related internal policies and procedures related to grants, contracts etc. Tracks, reconciles and reports budget for own area, highlighting any deviations and escalating as needed. Communicates with other teams to drive budgeting processes,