Senior Admin Assistant to Hesburgh Libraries Dean

Notre Dame International; Notre Dame, Northern (IN, KY); Hybrid; USD 28,000 - 33,000; Full time

Job summary

The Hesburgh Libraries at the University of Notre Dame seeks a Senior Administrative Assistant to provide executive support to the Dean and Library leaders. The role manages complex calendars, coordinates travel, and processes reimbursements while assisting with events and budget tracking.

Primary duties include front-line visitor support, office operations, and inventory control, ensuring accurate day-to-day functionality. Strong communication and organizational skills are essential.

Qualifications

• 1 to 2 years in an administrative/office role, with some planning or scheduling exposure
• Strong customer service, interpersonal, and relationship-building skills
• Excellent written and verbal communication skills
• Outstanding organizational skills and attention to detail
• Proven problem-solving abilities
• Proficiency with Microsoft Word and Excel, Google Suite, and general computer literacy

Responsibilities

• Provide executive-level administrative support to the Dean and Library leadership
• Manage calendars, scheduling, travel arrangements, and expense reimbursements
• Coordinate events, including space reservations, catering, and budget tracking
• Handle office operations, inventory, and meeting space coordination
• Support promotional activities and partner with communications teams

Skills

Customer service

Interpersonal skills

Organizational skills

Communication

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Google Suite

Job description

The Hesburgh Libraries at the University of Notre Dame seeks a Senior Administrative Assistant to provide executive support to the Dean and Library leaders. The role manages complex calendars, coordinates travel, and processes reimbursements while assisting with events and budget tracking.

Primary duties include front-line visitor support, office operations, and inventory control, ensuring accurate day-to-day functionality. Strong communication and organizational skills are essential.