Senior Admin Assistant: Strategic Leader Support (Seattle)

PDS Tech Commercial; Seattle (WA); On-site; USD 29,000 - 37,000; Full time

Job summary

PDS Tech Commercial is seeking a highly organized Senior Administrative Assistant in Seattle to support leaders and a dynamic department. You will manage calendars, coordinate meetings and travel, and handle confidential information while ensuring smooth operations.

This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and takes ownership of projects. Responsibilities include preparing documents, coordinating budgets where applicable, and

Qualifications

• 4+ years of administrative support experience preferred.
• Intermediate to advanced Microsoft Office skills, including Word, Excel, and Outlook.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organization, prioritization, and time-management abilities.
• Proven ability to multitask and manage multiple projects from start to finish.
• Demonstrated discretion when handling confidential information.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide high-level administrative support for management and/or an entire department, including complex and confidential assignments.
• Serve as a key internal and external point of contact, handling calls, visitors, inquiries, and correspondence.
• Manage calendars, schedule appointments and engagements, and coordinate complex meetings and priorities.
• Arrange meetings, conferences, travel, lodging, catering, presentation materials, equipment, and special events.
• Prepare, proofread, and format documents, reports, presentations, spreadsheets, and charts.
• Organize and maintain department files, databases, records, and other administrative systems.
• Manage incoming and outgoing correspondence, prioritizing requests and determining next steps.
• Assist with department budgets, expense reports, expenditures, and accounting-related records.
• Coordinate multiple projects simultaneously while maintaining accuracy, deadlines, and attention to detail.
• Provide guidance or work direction to lower-level clerical staff when needed.
• Handle sensitive and confidential information with discretion, integrity, and sound independent judgment.

Skills

Administrative support

Communication

Organization

Discretion

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

PDS Tech Commercial is seeking a highly organized Senior Administrative Assistant in Seattle to support leaders and a dynamic department. You will manage calendars, coordinate meetings and travel, and handle confidential information while ensuring smooth operations.

This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and takes ownership of projects. Responsibilities include preparing documents, coordinating budgets where applicable, and