Senior Admin Assistant: Payroll & Billing — Flexible Hours

DIVISION; Menomonee Falls (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) w/ match

Flexible hours weather permitting

Health, Dental, Vision, and Short Term

Health Savings Account

PTO

Job summary

American Landscape in Menomonee Falls, WI is seeking a Senior Administrative Assistant to provide payroll, billing, and data-entry support for the Outer Market Snow & Ice Management Division. This role also coordinates service partners and handles admin tasks to keep the division organized and responsive.

Ideal candidates bring strong administrative skills, attention to detail, and comfort with spreadsheets and company software. Prior Snow or Landscaping experience is not required.

Qualifications

• Strong administrative, clerical, office support, or coordination experience.
• Excellent verbal and written communication skills.
• Strong data entry, typing, proofreading, and recordkeeping skills.

Responsibilities

• Enter and maintain accurate service partner time, service records, task logs, and supporting documentation.
• Help ensure service partners are paid correctly and on time by accurately posting time worked and services performed.
• Assist with snow billing by organizing, reviewing, formatting, and submitting billing information according to company and division procedures.
• Maintain accurate client, job, service partner, and service records in company software and spreadsheets.
• Track job proposals, job tickets, job packets, purchase orders, and related documentation.
• Maintain spreadsheets and reports related to divisional performance, seasonal metrics, equipment, materials, and service partner activity.
• Review records for accuracy and follow up to correct missing or incomplete information.

Skills

Administrative experience

Data entry

Communication skills

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

American Landscape in Menomonee Falls, WI is seeking a Senior Administrative Assistant to provide payroll, billing, and data-entry support for the Outer Market Snow & Ice Management Division. This role also coordinates service partners and handles admin tasks to keep the division organized and responsive.

Ideal candidates bring strong administrative skills, attention to detail, and comfort with spreadsheets and company software. Prior Snow or Landscaping experience is not required.