Sr Administrative Assistant II, Pediatric Hospital Medicine

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Parental leave

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks a Sr Administrative Assistant II in Pediatric Hospital Medicine to support calendar management, meetings, and schedule coordination. The role includes maintaining appointments, tracking schedule changes, and assisting with provider scheduling systems.

The position requires attention to detail, accuracy, and the ability to work in a fast-paced environment, with responsibilities spanning financial administration and budgeting support.

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years related work experience or higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative support for the department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• Schedules and organizes meetings, travel, conferences and department activities for members of the department.
• Composes and processes documents per established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes personnel and purchasing transactions following policies and procedures.

Skills

Calendar management

Administrative support

Budget reconciliation

Scheduling systems

Education

High School diploma or equivalent

Tools

QGenda

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Sr Administrative Assistant II in Pediatric Hospital Medicine provides calendar management support, including scheduling and coordinating meetings, maintaining appointments, monitoring schedule conflicts, and ensuring calendars accurately reflect changes and commitments. Demonstrates knowledge of QGenda or similar physician scheduling paging systems; assists with maintaining provider schedules, assignments, coverage, and related updates. Maintains a high level of attention to detail in all tasks, ensuring accuracy, consistency, and timely completion of work in a fast-paced, dynamic environment. Demonstrates proficiency in accounting and financial administration, including maintaining financial records, reconciling data, processing documentation, and supporting budget tracking as needed.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education High School Graduate or equivalent.

• Experience 4 years Related work experience or May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.