Senior Admin Assistant - Global Travel & Exec Support

Spectraforce Technologies, Inc.; East Hanover (NJ); Hybrid; USD 25,000 - 38,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Sr. Administrative Assistant in East Hanover, NJ.

The role provides high-level administrative support to the S&G Therapeutic Area Steering Heads in a hybrid setting (3 days onsite). The assignment lasts 6 months and requires strong organizational and communication skills. The ideal candidate has 5–7 years of related experience, proficiency in MS Office and related systems, and the ability to handle confidential matters with discretion.

Qualifications

• Prefers college or secretarial school certificate.
• High School degree required.
• Fluent English (oral and written).
• 5–7 years related secretarial/administrative experience; pharma preferred.
• Proficient in MS Office and standard office procedures.
• Able to prioritize multiple tasks with minimum supervision and follow-up.
• Independent judgment and effective interaction with internal and external customers.

Responsibilities

• Schedule appointments and manage calendars.
• Make both domestic and global travel arrangements.
• Process complex expense reports.
• Coordinate internal/external meetings, videos and conference calls.
• Handle confidential information with professionalism.
• Follow-up on projects to ensure timely completion.
• Participate in various projects as required.

Skills

Fluent English

Communication skills

Organizational skills

Team player

Education

College or secretarial school certificate

High School degree

Tools

Microsoft Word

Excel

PowerPoint

Lotus Notes

Ariba

Concur

Internet Explorer

Job description

Spectraforce Technologies, Inc. is seeking a Sr. Administrative Assistant in East Hanover, NJ.

The role provides high-level administrative support to the S&G Therapeutic Area Steering Heads in a hybrid setting (3 days onsite). The assignment lasts 6 months and requires strong organizational and communication skills. The ideal candidate has 5–7 years of related experience, proficiency in MS Office and related systems, and the ability to handle confidential matters with discretion.