Global Executive Assistant & Travel Operations

Merck & Co; Pennsylvania; Hybride; USD 77 000 - 122 000; Plein temps

Résumé du poste

Merck & Co in Rahway, NJ is seeking a Senior Associate Administrative Services to provide comprehensive administrative support for Patient Insights & Engagement and Global Medical Proficiency & External Affairs within Global Medical and Value Capabilities. The role emphasizes confidentiality, calendar management, and travel logistics.

The ideal candidate brings 8+ years of admin experience, strong Microsoft Office and SAP/Concur skills, and the ability to coordinate complex travel and budgets

Qualifications

• Minimum of 8 years Administrative Assistant experience.
• Minimum of 3 years Executive administrative experience supporting senior executives (Sr. Director, Executive Director, AVP or above).
• Advanced computer skills using Microsoft Office suite (MS Outlook, Word, Excel, Power Point) and operation of other internal systems.
• SAP / CONCUR experience processing: Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as the capability to run reports within SAP
• Experience scheduling complex travel arrangements including multi-leg domestic and international travel
• Experience with financial and budget tasks
• Demonstrated experience with processing of Visas/Passports.
• Advanced secretarial/clerical abilities with a history of high performance.
• Documented experience as a strong performer in current and past positions.
• Ability to handle and prioritize a large number of simultaneous assignments.
• Extraordinary attention to detail
• Outstanding communication and people skills
• Strong organizational project management and problem-solving skills

Responsabilités

• Coordinate meetings, travel, and events including MS Teams.
• Manage calendar, communications, and office records with confidentiality.
• Handle high volume inquiries and direct to appropriate stakeholders.
• Support team sites and perform general secretarial duties.
• Balance multiple tasks with limited supervision and prioritize effectively.

Connaissances

Adaptability

Communication

Data entry

Document management

Facility management

Interpersonal relationships

Process improvements

Expense reports

Purchase orders

Scheduling

Travel planning

Vendor management

Formation

High School diploma or equivalent

Advanced education or certifications (e.g., CAP, PMP, CHRP)

Description du poste

Merck & Co in Rahway, NJ is seeking a Senior Associate Administrative Services to provide comprehensive administrative support for Patient Insights & Engagement and Global Medical Proficiency & External Affairs within Global Medical and Value Capabilities. The role emphasizes confidentiality, calendar management, and travel logistics.

The ideal candidate brings 8+ years of admin experience, strong Microsoft Office and SAP/Concur skills, and the ability to coordinate complex travel and budgets