Senior Admin Assistant, Earth & Planetary Sciences (Hybrid)

Yale University; New Haven (CT); Hybrid; USD 65,000 - 67,000; Full time

Job summary

Yale University in New Haven seeks a Senior Administrative Assistant to manage complex calendars, schedule in-person and virtual meetings across time zones, and support faculty with travel and procurement using Workday. You will edit correspondence, track budgets, and lead event and recruitment efforts with attention to detail and confidentiality.

The role requires strong Office proficiency, excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication.
• Ability to multitask and meet deadlines.

Responsibilities

• Oversees and coordinates administrative, program, and office activities.
• Coordinates travel arrangements and meeting schedules.
• Prepares materials for grants, contracts, and budgets.
• Greet visitors and provide back-up administrative support.
• Formats and edits correspondence and reports.

Skills

Calendar management

MS Office

Communication

Organizational skills

Discretion

Education

Six years of related work experience with high school or equivalent

Job description

Yale University in New Haven seeks a Senior Administrative Assistant to manage complex calendars, schedule in-person and virtual meetings across time zones, and support faculty with travel and procurement using Workday. You will edit correspondence, track budgets, and lead event and recruitment efforts with attention to detail and confidentiality.

The role requires strong Office proficiency, excellent communication, and the ability to multitask in a fast-paced environment.