Senior Admin Assistant

Genuine Parts Company; Birmingham (AL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Paid vacation

Paid sick days

Paid holidays

Job summary

Motion Industries is seeking a Sr Admin Office Assistant to provide administrative and accounts receivable support at the branch. Under supervision, you may guide less experienced clerical staff and help keep daily operations running smoothly.

Key tasks include handling calls and visitors, data entry, filing, preparing deposits, processing customer invoices, and resolving past-due accounts. Proficiency in Microsoft Office and strong communication are essential for success.

Qualifications

• High school diploma or GED with 3–5 years of related experience.
• Demonstrated strong communication, reliability, organization, and attention to detail.

Responsibilities

• Answers all incoming calls professionally, directs calls, and takes accurate messages.
• Greets and assists visitors, routes them to the appropriate person.
• Sorts, distributes, mails, faxes; provides general clerical support.
• Filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposits per policy; handles customer billing.
• Resolve past-due invoices and customer claims timely; identify issues.
• May handle customer returns; assist less experienced clerical roles.

Skills

Strong communication

Reliability

Organization

Attention to detail

Task prioritization

Bookkeeping background

Education

High school diploma or GED

3-5 years related experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

SUMMARY: Under general supervision, the Sr Admin Office Assistant role provides administrative and accounts receivable support to the branch. This role may provide guidance to less experienced clerical roles.

JOB DUTIES

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Handles customer billing.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE

• Typically requires a high school diploma or GED and three (3) to five (5) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

• Strong communication skills including written, verbal, and listening.
• Reliability, organization, and attention to detail required.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Bookkeeping background preferred.

PHYSICAL DEMANDS:

LICENSES & CERTIFICATIONS:

None required.

SUPERVISORY RESPONSIBILITY:

BUDGET RESPONSIBILITY:

No

COMPANY INFORMATION:

Motion Industries offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay

DISCLAIMER:

This job description illustrates the general nature and level of work performed by employees within this job classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and skills required. Management retains the right to add or modify duties at any time.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC’s policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.