Senior Accounts Payable Specialist – Fast-Paced, Multi-Entity

SmartRecruiters, Inc.; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Vacation days

Paid holidays

401k with company match

Life insurance

Tuition assistance

Leadership development

Job summary

Unitek Learning, a leading healthcare education organization, seeks an experienced Accounts Payable Specialist to own the full AP cycle across multiple entities. The role demands independence, initiative, and strong attention to detail while ensuring timely processing and accurate financial records.

You will support month-end close, reconcile vendor statements, and collaborate with Purchasing, Receiving, and Finance to resolve discrepancies.

Qualifications

• High school diploma required; bachelor’s degree preferred in accounting/finance/business administration.
• 5+ years of Accounts Payable experience in a high-volume environment.
• Experience with multi-company entities and inter-company transactions.
• ERP experience with Microsoft Dynamics GP and NetSuite; Ramp or Coupa a plus.

Responsibilities

• Manage high-volume, full-cycle accounts payable for multiple entities and locations in a fast-paced environment.
• Support month-end close by ensuring timely and accurate processing of transactions.
• Reconcile vendor statements and proactively follow up to obtain missing invoices.
• Review and process employee expense and mileage reimbursement reports in accordance with company policies.
• Investigate, research, and resolve invoice, purchase order, pricing, and payment discrepancies independently.
• Provide necessary documentation and support for year-end financial audits.
• Work directly with vendors and internal departments to identify root causes of issues and implement timely solutions.
• Collaborate effectively with Purchasing, Receiving, Finance, and other departments to ensure smooth processing of transactions.
• Actively follow and promote a safe working environment.
• Perform additional tasks and responsibilities as assigned.

Skills

Independent work

Communication skills

Interpersonal skills

Attention to detail

Education

High school diploma

Bachelor’s degree in accounting/finance/business administration or related field

Tools

Microsoft Dynamics GP

NetSuite

Ramp

Coupa

Job description

Unitek Learning, a leading healthcare education organization, seeks an experienced Accounts Payable Specialist to own the full AP cycle across multiple entities. The role demands independence, initiative, and strong attention to detail while ensuring timely processing and accurate financial records.

You will support month-end close, reconcile vendor statements, and collaborate with Purchasing, Receiving, and Finance to resolve discrepancies.