Accounts Payable Specialist

Unitek Learning; Irvine (CA); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental and Vision starting 1

Vacation time

Paid Holidays

Company Paid Life Insurance

Leadership development

Tuition assistance

Job summary

Unitek Learning is a leading healthcare education organization seeking an experienced Accounts Payable Specialist to own the AP process from start to finish in a high-volume, multi-entity setting. This role offers a competitive salary and benefits in a collegiate work environment.

You will work independently, review vendor invoices, process reimbursements, support month-end close, and collaborate with Purchasing, Receiving and Finance to ensure accurate, timely payments.

Qualifications

• High school diploma required; bachelor’s degree preferred in accounting/finance/business admin or related field.
• 5+ years AP experience, preferably in high-volume environment.
• Ability to work independently with minimal supervision.
• Strong communication and interpersonal skills.
• Experience with multi-company entities and inter-company transactions.
• Attention to detail and ability to manage multiple priorities.
• Experience with ERP systems, preferably Microsoft Dynamics GP and NetSuite; familiarity with Ramp or Coupa is a plus.

Responsibilities

• Manage high-volume, full-cycle accounts payable for multiple entities and locations in a fast-paced environment.
• Support month-end close by ensuring timely and accurate processing of transactions.
• Reconcile vendor statements and proactively follow up to obtain missing invoices.
• Review and process employee expense and mileage reimbursement reports in accordance with company policies.
• Investigate, research, and resolve invoice, purchase order, pricing, and payment discrepancies independently.
• Provide necessary documentation and support for year-end financial audits.
• Work directly with vendors and internal departments to identify root causes of issues and implement timely solutions.
• Collaborate effectively with Purchasing, Receiving, Finance, and other departments to ensure smooth processing of transactions.
• Actively follow and promote a safe working environment.
• Perform additional tasks and responsibilities as assigned.

Skills

Communication skills

Interpersonal skills

Independent work

Attention to detail

Multi-tasking

Education

High school diploma required

Bachelor's degree in accounting, finance, business administration or related field preferred

Tools

Microsoft Dynamics GP

NetSuite

Ramp or Coupa (plus)

Job description

As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

We are seeking an experienced, proactive, and detail-oriented Accounts Payable Specialist to take ownership of the Accounts Payable process from beginning to end. This role is ideal for someone who thrives in a fast-paced environment, works independently, exercises sound judgment, and takes initiative to ensure the AP function operates efficiently and accurately.

Job responsibilities:

• Manage high-volume, full-cycle accounts payable for multiple entities and locations in a fast-paced environment.
• Support month-end close by ensuring timely and accurate processing of transactions.
• Reconcile vendor statements and proactively follow up to obtain missing invoices.
• Review and process employee expense and mileage reimbursement reports in accordance with company policies.
• Investigate, research, and resolve invoice, purchase order, pricing, and payment discrepancies independently.
• Provide necessary documentation and support for year-end financial audits.
• Work directly with vendors and internal departments to identify root causes of issues and implement timely solutions.
• Collaborate effectively with Purchasing, Receiving, Finance, and other departments to ensure smooth processing of transactions.
• Actively follow and promote a safe working environment.
• Perform additional tasks and responsibilities as assigned.

Qualifications

Education, Experience, Knowledge, Skills and Abilities:

• High school diploma required, bachelor's degree in accounting, Finance, Business Administration or related field preferred
• 5+ year of Accounts Payable experience, preferably in a high-volume environment
• Demonstrated ability to work independently with minimal supervision
• Strong communication and interpersonal skills
• Experience with multi-company entities and inter-company transactions
• Excellent attention to detail and ability to manage multiple priorities
• Experience with ERP systems, preferably Microsoft Dynamics GP and NetSuite; familiarity with Ramp or Coupa is a plus.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks' starting Vacation per year. Increasing based on years of service with company
• 12paid Holidays and 2Floating Holiday
• Company Paid Life Insurance at 1x's your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program