Accounts Payable Specialist

SmartRecruiters, Inc.; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Vacation days

Paid holidays

401k with company match

Life insurance

Tuition assistance

Leadership development

Job summary

Unitek Learning, a leading healthcare education organization, seeks an experienced Accounts Payable Specialist to own the full AP cycle across multiple entities. The role demands independence, initiative, and strong attention to detail while ensuring timely processing and accurate financial records.

You will support month-end close, reconcile vendor statements, and collaborate with Purchasing, Receiving, and Finance to resolve discrepancies.

Qualifications

• High school diploma required; bachelor’s degree preferred in accounting/finance/business administration.
• 5+ years of Accounts Payable experience in a high-volume environment.
• Experience with multi-company entities and inter-company transactions.
• ERP experience with Microsoft Dynamics GP and NetSuite; Ramp or Coupa a plus.

Responsibilities

• Manage high-volume, full-cycle accounts payable for multiple entities and locations in a fast-paced environment.
• Support month-end close by ensuring timely and accurate processing of transactions.
• Reconcile vendor statements and proactively follow up to obtain missing invoices.
• Review and process employee expense and mileage reimbursement reports in accordance with company policies.
• Investigate, research, and resolve invoice, purchase order, pricing, and payment discrepancies independently.
• Provide necessary documentation and support for year-end financial audits.
• Work directly with vendors and internal departments to identify root causes of issues and implement timely solutions.
• Collaborate effectively with Purchasing, Receiving, Finance, and other departments to ensure smooth processing of transactions.
• Actively follow and promote a safe working environment.
• Perform additional tasks and responsibilities as assigned.

Skills

Independent work

Communication skills

Interpersonal skills

Attention to detail

Education

High school diploma

Bachelor’s degree in accounting/finance/business administration or related field

Tools

Microsoft Dynamics GP

NetSuite

Ramp

Coupa

Job description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

We are seeking an experienced, proactive, and detail-oriented Accounts Payable Specialist to take ownership of the Accounts Payable process from beginning to end. This role is ideal for someone who thrives in a fast-paced environment, works independently, exercises sound judgment, and takes initiative to ensure the AP function operates efficiently and accurately.

Job responsibilities:

• Manage high-volume, full-cycle accounts payable for multiple entities and locations in a fast-paced environment.
• Support month-end close by ensuring timely and accurate processing of transactions.
• Reconcile vendor statements and proactively follow up to obtain missing invoices.
• Review and process employee expense and mileage reimbursement reports in accordance with company policies.
• Investigate, research, and resolve invoice, purchase order, pricing, and payment discrepancies independently.
• Provide necessary documentation and support for year-end financial audits.
• Work directly with vendors and internal departments to identify root causes of issues and implement timely solutions.
• Collaborate effectively with Purchasing, Receiving, Finance, and other departments to ensure smooth processing of transactions.
• Actively follow and promote a safe working environment.
• Perform additional tasks and responsibilities as assigned.

Qualifications

Education, Experience, Knowledge, Skills and Abilities:

• High school diploma required, bachelor’s degree in accounting, Finance, Business Administration or related field preferred
• 5+ year of Accounts Payable experience, preferably in a high-volume environment
• Demonstrated ability to work independently with minimal supervision
• Strong communication and interpersonal skills
• Experience with multi-company entities and inter-company transactions
• Excellent attention to detail and ability to manage multiple priorities
• Experience with ERP systems, preferably Microsoft Dynamics GP and NetSuite; familiarity with Ramp or Coupa is a plus.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12paid Holidays and 2Floating Holiday
• 401k with company match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program