Senior Accounts Payable specialist

Volt; San Luis Obispo (CA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Benefits provided

Equal opportunity employer

Job summary

Volt, a Central Coast manufacturer, is hiring a Senior Accounts Payable Specialist in San Luis Obispo, California. The role involves end-to-end AP processing, vendor management, and collaboration with Purchasing, Receiving, and Inventory Control teams.

The ideal candidate has 2–4 years of AP experience in manufacturing or inventory-driven environments, strong three-way matching knowledge, ERP experience (NetSuite, Epicor, SAP, Sage, or QuickBooks), and advanced Excel skills.

Qualifications

• 2–4 years of Accounts Payable experience, preferably in manufacturing, distribution, or inventory-driven environments.
• Strong understanding of three-way matching, PO/receiving/invoice processes.
• Experience with ERP/accounting systems (NetSuite, Epicor, SAP, Sage, QuickBooks).
• Advanced proficiency with Microsoft Excel (VLOOKUP, Pivot Tables).
• Excellent communication, vendor management, and problem-solving skills.

Responsibilities

• Process high-volume vendor invoices, including PO, non-PO, and service invoices.
• Review and verify invoice pricing, quantities, freight charges, taxes, and supporting documentation.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Research and resolve invoice discrepancies with Purchasing, Receiving, Inventory Control, and vendors.
• Code invoices to GL accounts and cost centers.
• Prepare weekly payment runs via check, ACH, and wire transfer methods.
• Maintain vendor records (W-9s, payment terms, contact info).
• Reconcile vendor statements and resolve balances and past-due issues.
• Support purchasing and production teams for raw materials and production supplies.
• Track freight, duty, and landed costs where applicable.
• Assist with month-end/year-end closing and GRNI accruals.
• Ensure compliance with policies, approvals, and internal controls.
• Maintain organized, audit-ready AP records and docs.
• Prepare AP aging reports and communicate payment needs.

Skills

Accounts Payable

AP processes

Vendor management

Attention to detail

High-volume invoicing

Tools

NetSuite

Epicor

SAP

Sage

QuickBooks Enterprise

Job description

Hiring a Senior Accounts Payable Specialist

Join a legendary Central Coast manufacturer whose products are used by musicians on stages around the world. Volt is immediately hiring for Senior Accounts Payable Specialist in San Luis Obispo, California.

As a Senior Accounts Payable Specialist you will:

• Process high-volume vendor invoices, including PO, non-PO, and service invoices.
• Review and verify invoice pricing, quantities, freight charges, taxes, and supporting documentation.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Research and resolve invoice discrepancies by collaborating with Purchasing, Receiving, Inventory Control, and vendors.
• Code invoices accurately to appropriate general ledger accounts and cost centers.
• Prepare weekly payment runs through check, ACH, and wire transfer methods.
• Maintain vendor records, including W-9 forms, payment terms, and contact information.
• Reconcile vendor statements and resolve outstanding balances and past-due issues.
• Support purchasing and production teams to ensure accurate processing of raw materials, components, and production supply purchases.
• Track freight, duty, and landed costs where applicable.
• Assist with month-end and year-end closing activities, including accruals for Goods Received Not Invoiced (GRNI).
• Ensure compliance with company policies, approval workflows, and internal financial controls.
• Maintain organized and audit-ready accounts payable records and documentation.
• Prepare AP aging reports and communicate payment requirements to management.
• Provide documentation and reporting support for financial audits and internal reporting needs.
• Partner with finance and cost accounting teams to support inventory valuation and expense tracking.
• Participate in process improvement initiatives to enhance efficiency, accuracy, and overall AP performance.

This is a full-time Direct Hire opportunity.

The ideal candidate will have:

• 2-4 years of Accounts Payable experience, preferably within a manufacturing, distribution, or inventory-driven environment.
• Strong understanding of three-way matching, purchase orders, receiving processes, and invoice reconciliation.
• Experience working with ERP or accounting systems such as NetSuite, Epicor, SAP, Sage, or QuickBooks Enterprise.
• Advanced proficiency with Microsoft Excel, including VLOOKUPs and Pivot Tables.
• High level of accuracy, attention to detail, and organizational skills.
• Ability to manage a high volume of invoices while meeting deadlines.
• Strong communication, vendor management, and problem-solving skills.
• Experience with manufacturing-related purchasing and inventory transactions preferred.
• Familiarity with cost accounting concepts, freight billing, and sales/use tax regulations preferred.
• Professionalism, confidentiality, and the ability to collaborate effectively across departments.

Salary: $75,000-$80,000 per year*

Benefits: Since this is a Direct Hire role, benefits will be provided by the employer.

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [e-mail] or call [phone]. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.