Accounts Payable Assistant

Volt; San Luis Obispo (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Term life

Short-term disability

AD&D

401(k)

Sick time

Paid leave

EAP

Job summary

Volt is hiring an Accounts Payable Assistant in San Luis Obispo, CA to support the accounting team and Sr. AP Specialist. You will file, scan, and organize invoices and financial documents, perform accurate data entry, and ensure matching of invoices to purchase orders and receiving documents.

You will help with month-end activities and respond to vendor inquiries. The role is temp-to-hire with a 4/10 schedule (Mon-Thu, 7:00am–5:30pm).

Qualifications

• Prior experience in an accounting, accounts payable, finance, or related administrative role preferred.
• Knowledge of basic accounting principles and financial terminology.
• Strong data entry accuracy and attention to detail.

Responsibilities

• Provide administrative and clerical support to the Sr. Accounts Payable Specialist and accounting team.
• File, organize, scan, and digitize invoices, receipts, and other financial documents.
• Perform accurate and timely data entry into accounting systems and databases.
• Match invoices to purchase orders and receiving documentation as needed.
• Maintain organized physical and digital filing systems for financial records.
• Track outstanding invoices and assist with follow-up on missing documentation.
• Prepare and organize documents for month-end and year-end close processes.
• Respond to basic vendor inquiries or route requests to the appropriate team member.
• Handle confidential financial information with discretion and professionalism.
• Assist accounting team members with additional clerical and administrative tasks as needed.

Skills

Attention to detail

Time management

Communication skills

Data entry

Team player

Education

Associate degree or coursework in Accounting/Finance/Business Admin

Tools

QuickBooks

SAP

NetSuite

Google Workspace

Apple products

Job description

Hiring an Accounts Payable Assistant

Volt is working with a music equipment manufacturer company in San Luis Obispo.Volt is immediately hiring for Accounts Payable Assistant in San Luis Obispo, CA.

As an Accounts Payable Assistant you will:

• Provide administrative and clerical support to the Sr. Accounts Payable Specialist and accounting team.
• File, organize, scan, and digitize invoices, receipts, and other financial documents.
• Perform accurate and timely data entry into accounting systems and databases.
• Match invoices to purchase orders and receiving documentation as needed.
• Maintain organized physical and digital filing systems for financial records.
• Track outstanding invoices and assist with follow-up on missing documentation.
• Prepare and organize documents for month-end and year-end close processes.
• Respond to basic vendor inquiries or route requests to the appropriate team member.
• Handle confidential financial information with discretion and professionalism.
• Assist accounting team members with additional clerical and administrative tasks as needed.

This is a temp-to-hire opportunity, working a 4/10 schedule Monday-Thursday 7:00am-5:30pm.

The ideal candidate will have:

• Prior experience in an accounting, accounts payable, finance, or related administrative role preferred.
• Knowledge of basic accounting principles and financial terminology.
• Proficiency with Google Workspace (Docs, Sheets, Drive) and Apple products.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Excellent organizational, time management, and recordkeeping abilities.
• Ability to efficiently manage repetitive tasks while maintaining high-quality work.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of sensitive financial information.
• Ability to work independently and collaboratively within a team environment.

Preferred Skills & Qualifications

• Experience with accounting software such as QuickBooks, SAP, NetSuite, or similar platforms.
• Experience with invoice processing and accounts payable workflows.
• Knowledge of document scanning, electronic recordkeeping, and digital filing systems.
• Previous experience supporting month-end or year-end accounting close activities.
• Associate degree or coursework in Accounting, Finance, Business Administration, or a related field.

Pay Rate: $28 per hour*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

• health
• dental
• vision
• term life
• short term disability
• AD&D
• 401(k)
• Sick time
• and other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [e-mail] or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.