Senior Accounts Payable Specialist

Jobot; Long Beach (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid Vacation

Health Insurance

401k with match

Job summary

Jobot is looking for a Senior Accounts Payable Specialist in Long Beach, CA to manage the full-cycle AP process from invoice receipt to payment, ensuring accuracy and timely vendor payments.

The role supports month-end close, maintains vendor files, reconciles AP subledger to the general ledger, and collaborates with project managers and accounting staff. This is an on-site position in Long Beach with competitive benefits.

Qualifications

• Experience in full-cycle AP and vendor invoice processing.
• Strong attention to detail and ability to code invoices correctly.
• Experience with month-end close and AP accruals.
• Excellent communication with vendors and internal teams.

Responsibilities

• Manage full-cycle AP from invoice receipt to payment.
• Review and code vendor/subcontractor invoices.
• Match invoices to POs and receiving docs.
• Obtain approvals prior to payment.
• Prepare checks and process weekly payment runs.
• Maintain vendor files and W-9s.
• Reconcile AP subledger to GL and support month-end close.

Skills

Accounts Payable

Vendor Invoices

AP Aging

Month-end Close

Job description

Senior Accounts Payable Specialist

$60000 - $75000 per year | Long Beach, CA | On-site | Consulting

Leading Civil Construction company

Leading Civil Construction company

A bit about us:

Leading Civil Construction company

Why join us?

• Paid Vacation, Holiday, and Sick Time
• Health Insurance/ Dental / Vision
• 401k program with match

Job Details

Key Responsibilities:

• Manage the full-cycle Accounts Payable process from invoice receipt through payment.
• Review, code, enter, and process vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, receiving documentation, and other supporting documentation.
• Obtain and verify appropriate approvals prior to processing payments.
• Prepare and cut checks for vendors, subcontractors, and other company obligations.
• Process weekly check runs and other payment runs as needed.
• Prepare checks, payment documentation, and supporting schedules for review and signature.
• Maintain accurate vendor files, including W-9s, insurance certificates, and other required documentation.
• Review vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Assist with subcontractor payment processing and ensure required compliance documentation is received before payment.
• Review lien waivers/releases and other payment-related documentation as required.
• Maintain accurate AP aging and assist with identifying outstanding or past-due invoices.
• Reconcile AP subledger balances to the general ledger.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Communicate with project managers, vendors, subcontractors, and internal accounting personnel regarding invoices and payments.
• Maintain organized and accurate electronic and physical AP records.
• Assist with 1099 preparation and year-end AP reporting.
• Follow established internal controls and accounting procedures.
• Provide support to the accounting team with other projects and duties as needed.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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