Accounts Payable Specialist

Jobot; Irvine (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

Jobot in Irvine, CA is seeking an Accounts Payable Specialist to own the full AP cycle within a stable, growth‑oriented company. You will process high‑volume invoices, perform three‑way matches, and manage vendor records while coordinating with departments to resolve questions on spend.

The role requires at least 2 years of AP experience, solid Excel skills, and familiarity with ERP systems. A pathway to AP Lead or Staff Accountant exists as the team grows.

Qualifications

• Minimum of 2 years of accounts payable experience.
• Experience with high volume invoice processing and three-way match.
• Understanding of general ledger coding and month-end accruals.
• Strong Excel skills.
• Experience working in an ERP or accounting system.
• High school diploma required, Associate's or Bachelor's degree in Accounting a plus.

Responsibilities

• Process high volume vendor invoices with accurate coding and approval routing.
• Perform three-way match between purchase orders, receipts, and invoices.
• Prepare and execute weekly check, ACH, and wire payment runs.
• Reconcile vendor statements and resolve discrepancies directly with vendors.
• Maintain vendor records including W-9 collection and 1099 preparation.
• Administer employee expense reports and corporate card reconciliation.
• Prepare AP accruals and support the monthly close.
• Support audit requests and improve AP workflows and documentation.

Skills

Accounts payable

Three-way match

Excel

ERP system

Education

High school diploma

Accounting degree preferred

Job description

Salary: $30 - $36 per hour

A bit about us:

We are a well-established company with a strong reputation in our market and steady growth ahead. As the business expands, we are adding an Accounts Payable Specialist to take ownership of the full AP cycle. This is an opportunity to join a stable organization with an experienced accounting team and room to grow.

Why join us:

• Stable, well-established company with consistent growth and no history of layoffs
• Accounting team expanding, with a path toward AP Lead or Staff Accountant
• Predictable schedule with a team that respects work-life balance
• Own the AP process end to end rather than handling one piece of it
• Supportive Controller who invests in training and promotes from within

Job Details

This role owns the day-to-day accounts payable cycle and partners across departments on vendor and spend questions.

Responsibilities

• Process high volume vendor invoices with accurate coding and approval routing
• Perform three-way match between purchase orders, receipts, and invoices
• Prepare and execute weekly check, ACH, and wire payment runs
• Reconcile vendor statements and resolve discrepancies directly with vendors
• Maintain vendor records including W-9 collection and 1099 preparation
• Administer employee expense reports and corporate card reconciliation
• Prepare AP accruals and support the monthly close
• Support audit requests and improve AP workflows and documentation

Qualifications

• Minimum of 2 years of accounts payable experience
• Experience with high volume invoice processing and three-way match
• Understanding of general ledger coding and month-end accruals
• Strong Excel skills
• Experience working in an ERP or accounting system
• High school diploma required, Associate's or Bachelor's degree in Accounting a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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