Senior Accounts Payable Specialist

1-800-Flowers; Jericho (NY); Hybrid; USD 70,000 - 82,500; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Employee discounts

Job summary

1-800-Flowers.com, Inc. in Jericho, NY is seeking a Senior Accounts Payable Specialist to join our A/P team at the corporate headquarters. This role requires multi-tasking under deadlines while ensuring Sox controls and policy compliance are followed.

The position offers a hybrid work model (4 days onsite / 1 day remote), with comprehensive benefits and opportunities to engage with enterprise-scale technology initiatives and executive stakeholders.

Qualifications

• 5+ years of Accounts Payable experience.
• Detail oriented and accurate in data handling.
• Strong organizational, analytical, and recording skills.
• Proficient with Microsoft Office suite; Oracle experience is a plus.

Responsibilities

• Handle monthly Bloomnet Floral and Vendor statements for payments.
• Meet deadlines for Early Pay and Direct Pay Rebate processing.
• Handle Legal and IRS levy inquiries.
• Review florist inquiry requests and issue updates.
• Assist with invoice processing in MGIS Invoice Approval workflow.
• Review MGIS Exception invoice queue and rectify issues.

Skills

Accounts Payable

Organizational skills

Analytical skills

Detail oriented

Tools

Microsoft Office

Oracle

Job description

Location: Jericho, NY (Hybrid - 4 Days Onsite / 1 Day Remote)

About 1-800-Flowers.com, Inc.

For more than 45 years, 1-800-Flowers.com, Inc. has helped customers celebrate, connect, and express themselves through thoughtfully curated gifts and experiences. Our family of brands includes 1-800-Flowers.com, Harry & David, Cheryl's Cookies, Personalization Mall, The Popcorn Factory, Shari's Berries, Wolferman's Bakery, and more.

We're continuing to invest in technology, digital transformation, and Agile delivery practices to support our growing business. This is an opportunity to join a collaborative PMO organization and make a direct impact on how our technology teams deliver value across the enterprise.

Position Overview

The Senior Accounts Payable Specialist is an integral part of our A/P team based out of corporate headquarters in Jericho, NY. The ideal candidate is a multi-tasker that can work well under pressure, while adhering to deadlines.

What You'll Do

• Handle monthly Bloomnet Floral and Vendor process to compile statements for payments.
• Meet deadlines for Early Pay and Direct Pay Rebate Process.
• Handle Legal and IRS levy inquiries.
• Review Florist inquiry requests for issues and updates.
• Assist with review & invoice processing in the MGIS Invoice Approval system’s AP Specialist’s Queue.
• Review MGIS Exception invoice queue. Determine how to rectify issue & void or reroute accordingly.
• Void invoices in Oracle and MGIS as required with appropriate documentation and notation.
• Telecom and BOA P-Card download, with coding & distribution processing for review and approval.
• Process PO invoices, review receiving & pricing discrepancies, resolve PO issues during the PO Matching in Oracle.
• Review the PO Invoice on Hold Report. Contact appropriate team member to correct pricing or receiving issue.
• Review open Bank of America Request Report & work with AP team to reduce outstanding requests.
• Review expense reports in the Certify T&E system for policy compliance and approve for payment.
• Respond and resolve various inquiries in the A/P mailbox.
• Complete G/L coding reclasses in Oracle AP as directed.
• Review and resolve AP Invoice Aging Report issues.
• Review existing process documentation for any needed updates.
• Ensure Sox Compliance controls are adhered to.

Why Join Us?

• Hybrid work model (4 days onsite / 1 day remote)
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and company holidays
• Employee discounts across our family of brands
• Career growth opportunities within a leading eCommerce organization
• Exposure to enterprise-scale technology initiatives and executive stakeholders

The expected salary range for this position is $70,000 - $82,500 annually. Actual compensation will be determined based on experience, skills, internal equity, and other factors permitted by law.

To support our commitment to being an employer of choice, we offer comprehensive and competitive health, wellness, and additional benefits to eligible full-time team members. Benefit eligibility may vary based on location, average hours worked, and length of service.

Benefits may include

• Medical, dental, vision, life, and disability insurance for the associate and eligible dependents
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• 401(k) retirement savings program
• Mental health resources and Employee Assistance Program (EAP)
• Paid vacation time (accrued based on hours worked and tenure)
• Paid company holidays
• Employee discount across our family of brands
• Potential eligibility for annual merit-based compensation increases, where applicable

*Exact benefit terms, conditions, and eligibility requirements are governed by official plan documents and applicable law. The Company reserves the right to modify, amend, or terminate benefit plans and programs at any time.

• 5+ years of Accounts Payable experience
• Strong organizational, analytical, and recording skills
• Detail oriented
• Proficient in Microsoft Office suite
• Oracle experience is a plus