Senior Accounts Payable Specialist

1-800-FLOWERS.COM, INC.; Jericho (NY); On-site; USD 56,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

1-800-Flowers.com, Inc. is seeking an Accounts Payable Specialist to support policy reviews, reconcile invoices, and manage payments across multiple systems. You will process monthly statements, maintain GL detail in Oracle, and ensure accurate vendor coding and approvals.

A strong focus on Certify, MGIS, and BOA workflows is required to maintain Sox-compliant controls. The role offers hybrid work with on-site collaboration, competitive benefits, and opportunities to impact enterprise-scale

Qualifications

• Review and update A/P policies and procedures.
• Review expense reports in Certify software.
• Ensure A/P is current.
• Review and ensure all invoices are coded correctly in MGIS Invoice Approval Workflow system.

Responsibilities

• Monthly BOA statement processing.
• Accessing and downloading all account data files, capturing line by line G/L detail and descriptions in Oracle.
• Email BOA statement and GL breakdown to business owner/Brand for review and approval.
• Update monthly BOA spend spreadsheet.
• Handle priorities, such as the AP Mailbox and Certify.
• Discuss in regular AP meetings. Validate manually entered invoice batches in Oracle.
• Process invoices in the MGIS A/P Specialist Review Queue. Send weekly MGIS approval reminder emails.
• Review G/L, approval routing, descriptions and data entry.
• Reset invoices matched to incorrect vendor.
• Process PO matched invoices, review receiving and pricing discrepancies, resolve PO issues, and contact buyers as needed.
• Determine reason declined approval, void and reroute accordingly.
• Reach out to business owners as needed to ensure accurate G/L and approval routing when vendors are shared between departments.
• Void invoices in Oracle and MGIS with appropriate notation.
• Review PO invoices on hold in Oracle.
• Contact appropriate team member to resolve receiving.
• Setting up and maintain default distribution sets and invoice approval types.
• Run Open Bank of America (BOA) Request Report to update status.
• Update 16-digit BOA P-Card reference spreadsheet.
• Run Cash Requirement Reports when requested to determine weekly forecasted spend.
• Prepare payments by check for Mailroom to send out.
• Document new processes to create reference guide with step-by-step instructions to be used by AP team.
• Review existing documented processes for update.
• Review Certify automated processed expense reports for T & E compliance.
• Review hard copy expense reports not processed via Certify.
• Complete reclasses in Oracle AP as directed.
• Petty cash monthly reconciliation.
• Review and resolve AP aging issues.
• Process monthly Vendor Direct Pay payments.
• Process monthly Floral payments. Direct Pay Rebate Process.
• Ensure Sox Compliance controls are adhered to.

Skills

Accounts Payable

Certify

Oracle

MGIS

Vendor direct pay

G/L coding

Tools

Oracle

Certify

MGIS

Job description

About 1-800-Flowers.com, Inc.

We're continuing to invest in technology, digital transformation, and Agile delivery practices to support our growing business. This is an opportunity to join a collaborative PMO organization and make a direct impact on how our technology teams deliver value across the enterprise.

Position Overview

Primary Responsibilities

• Review and update A/P policies and procedures
• Review expense reports in Certify software
• Ensure A/P is current
• Review and ensure all invoices are coded correctly in MGIS Invoice Approval Workflow system
• Investigate and resolve overdue invoices
• Handle Floral and Vendor Direct Pay process to pay florists
• Process Telecom invoicing for distribution review and G/L coding
• Process BOA P-Card invoices for department approval and G/L coding
• Review invoices in the MGIS Approval Workflow system for distribution

What You'll Do

• Monthly BOA statement processing.
• Accessing and downloading all account data files, capturing line by line G/L detail and descriptions uploaded in Oracle to ensure more accurate recording.
• Email BOA statement and GL breakdown to business owner/Brand for review and approval.
• Update monthly BOA spend spreadsheet.
• Handle priorities, such as the AP Mailbox and Certify.
• Discuss in regular AP meetings. Validate manually entered invoice batches in Oracle.
• Process invoices in the MGIS A/P Specialist Review Queue. Send weekly MGIS approval reminder emails.
• Review G/L, approval routing, descriptions and data entry.
• Reset invoices matched to incorrect vendor.
• Process PO matched invoices, review receiving and pricing discrepancies, resolve PO issues, and contact buyers as needed.
• Determine reason declined approval, void and reroute accordingly.
• Reach out to business owners as needed to ensure accurate G/L and approval routing when vendors are shared between departments.
• Void invoices in Oracle and MGIS with appropriate notation.
• Review PO invoices on hold in Oracle.
• Contact appropriate team member to resolve receiving.
• Setting up and maintain default distribution sets and invoice approval types.
• Run Open Bank of America (BOA) Request Report to update status.
• Update 16-digit BOA P-Card reference spreadsheet.
• Run Cash Requirement Reports when requested to determine weekly forecasted spend.
• Prepare payments by check for Mailroom to send out.
• Document new processes to create reference guide with step-by-step instructions to be used by AP team.
• Review existing documented processes for update.
• Review Certify automated processed expense reports for T & E compliance.
• Review hard copy expense reports not processed via Certify.
• Complete reclasses in Oracle AP as directed.
• Petty cash monthly reconciliation.
• Review and resolve AP aging issues.
• Process monthly Vendor Direct Pay payments.
• Process monthly Floral payments. Direct Pay Rebate Process.
• Ensure Sox Compliance controls are adhered to.

Why Join Us?

• Hybrid work model (4 days onsite / 1 day remote)
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and company holidays
• Employee discounts across our family of brands
• Career growth opportunities within a leading eCommerce organization
• Exposure to enterprise-scale technology initiatives and executive stakeholders

The expected salary for this position is $ annually. Actual compensation will be determined based on experience, skills, internal equity, and other factors permitted by law.

To support our commitment to being an employer of choice, we offer comprehensive and competitive health, wellness, and additional benefits to eligible full-time team members. Benefit eligibility may vary based on location, average hours worked, and length of service.

Benefits may include*:

• Medical, dental, vision, life, and disability insurance for the associate and eligible dependents
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• 401(k) retirement savings program
• Mental health resources and Employee Assistance Program (EAP)
• Paid vacation time (accrued based on hours worked and tenure)
• Paid company holidays
• Employee discount across our family of brands
• Potential eligibility for annual merit-based compensation increases, where applicable

*Exact benefit terms, conditions, and eligibility requirements are governed by official plan documents and applicable law. The Company reserves the right to modify, amend, or terminate benefit plans and programs at any time.