Accounts Payable Coordinator

1-800-FLOWERS.COM, INC.; Oak Brook (IL); On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible Spending Account

Health Savings Account

Mental health resources

Paid vacation time

Employee discount

Job summary

A prominent gifts company in Oak Brook is looking for an Accounts Payable Coordinator to manage vendor invoices and maintain strong vendor relationships. The ideal candidate will have an associate degree in accounting and at least 2 years of experience in accounts payable. Responsibilities include processing invoices, preparing vendor payments, and facilitating month-end activities. The position offers competitive hourly compensation and benefits such as medical, dental, and employee discounts.

Qualifications

• 2+ years of experience in Accounts Payable or related accounting role.
• Strong ability to manage multiple priorities and work in a fast-paced environment.
• High sense of urgency and accountability.

Responsibilities

• Process vendor invoices with accurate coding.
• Prepare and process weekly vendor payments.
• Communicate with vendors regarding inquiries.

Skills

Microsoft Excel proficiency

Organizational skills

Attention to detail

Communication skills

Customer-service mindset

Education

Associate degree in Accounting or related field

Tools

ERP systems

Microsoft Outlook

Job description

1-800-Flowers.com, Inc. is a Family of Brands that engage our customers through differentiated products and unique services, helping them connect with the important people in their lives. This role supports our Gourmet Foods & Gift Baskets brands in the Chicagoland area, including DesignPac, 1-800-Baskets.com, Simply Chocolate, and The Popcorn Factory.

About the Role

The Accounts Payable Coordinator is responsible for processing accounts payable transactions accurately and efficiently while ensuring compliance with company policies and SOX controls. This role plays a key part in maintaining strong vendor relationships, supporting month-end close activities, and contributing to continuous improvement across the Accounts Payable function.

What You’ll Do

• Process vendor invoices with accurate coding, including two-way and three-way matching
• Prepare and process weekly vendor payments, capturing discounts when applicable
• Research and resolve invoice discrepancies in partnership with internal teams and vendors
• Communicate with vendors regarding pricing, quantities, and payment inquiries
• Reconcile corporate credit card expenses and ensure proper documentation
• Monitor AP inboxes for invoices, payment requests, and general inquiries
• Set up new vendors and maintain accurate vendor records
• Support intercompany invoice processing and account balancing
• Assist with month-end, quarter-end, and year-end close activities
• Maintain financial documentation in accordance with record retention policies

What We’re Looking For

• Associate degree in Accounting or related field preferred, or equivalent experience
• 2+ years of experience in Accounts Payable or a related accounting role
• Proficiency in Microsoft Excel and Outlook
• Experience working with ERP systems
• Strong organizational skills and ability to manage multiple priorities
• High attention to detail with a strong sense of urgency and accountability
• Excellent written and verbal communication skills
• Strong customer-service mindset and ability to collaborate cross-functionally

The expected hourly range for this position is $22.00 – $26.00 per hour. The actual compensation will be determined by experience and other factors permitted by law.

To ensure that we remain an employer of choice, we offer comprehensive and competitive health, wellness, and other benefits to regular and full-time team members. Benefits vary by location, average hours, and time with the company.

Benefits for this location include*:

• Medical, dental, vision, life and disability insurance for the associate and family (if applicable)
• Flexible Spending Account
• Health Savings Account
• Mental health resources / Employee Assistance Program
• 80 hours of paid vacation time (accrued on an hourly basis)
• 9 paid holidays
• 30% employee discount across our family of brands
• Potential eligibility for annual merit-based wage increase, if applicable

*Exact benefit terms, conditions, and eligibility requirements are governed by official plan documents and are subject to applicable law. In addition, the Company reserves the right to change the terms and conditions and to terminate these and other plans and programs at any time.