Hybrid AP Specialist—Strategic Payables & Process Leader

1-800-FLOWERS.COM, INC.

Jericho (NY)

On-site

USD 56,000 - 85,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

1-800-Flowers.com, Inc. is seeking an Accounts Payable Specialist to support policy reviews, reconcile invoices, and manage payments across multiple systems. You will process monthly statements, maintain GL detail in Oracle, and ensure accurate vendor coding and approvals.

A strong focus on Certify, MGIS, and BOA workflows is required to maintain Sox-compliant controls. The role offers hybrid work with on-site collaboration, competitive benefits, and opportunities to impact enterprise-scale

Qualifications

Review and update A/P policies and procedures.
Review expense reports in Certify software.
Ensure A/P is current.
Review and ensure all invoices are coded correctly in MGIS Invoice Approval Workflow system.

Responsibilities

Monthly BOA statement processing.
Accessing and downloading all account data files, capturing line by line G/L detail and descriptions in Oracle.
Email BOA statement and GL breakdown to business owner/Brand for review and approval.
Update monthly BOA spend spreadsheet.
Handle priorities, such as the AP Mailbox and Certify.
Discuss in regular AP meetings. Validate manually entered invoice batches in Oracle.
Process invoices in the MGIS A/P Specialist Review Queue. Send weekly MGIS approval reminder emails.
Review G/L, approval routing, descriptions and data entry.
Reset invoices matched to incorrect vendor.
Process PO matched invoices, review receiving and pricing discrepancies, resolve PO issues, and contact buyers as needed.
Determine reason declined approval, void and reroute accordingly.
Reach out to business owners as needed to ensure accurate G/L and approval routing when vendors are shared between departments.
Void invoices in Oracle and MGIS with appropriate notation.
Review PO invoices on hold in Oracle.
Contact appropriate team member to resolve receiving.
Setting up and maintain default distribution sets and invoice approval types.
Run Open Bank of America (BOA) Request Report to update status.
Update 16-digit BOA P-Card reference spreadsheet.
Run Cash Requirement Reports when requested to determine weekly forecasted spend.
Prepare payments by check for Mailroom to send out.
Document new processes to create reference guide with step-by-step instructions to be used by AP team.
Review existing documented processes for update.
Review Certify automated processed expense reports for T & E compliance.
Review hard copy expense reports not processed via Certify.
Complete reclasses in Oracle AP as directed.
Petty cash monthly reconciliation.
Review and resolve AP aging issues.
Process monthly Vendor Direct Pay payments.
Process monthly Floral payments. Direct Pay Rebate Process.
Ensure Sox Compliance controls are adhered to.