Accounts Payable Specialist (Hybrid)

RTM Business Group; New York (NY); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

15+ PTO Days

Flexible/Hybrid work model

Medical/dental/vision coverage

401(k) matching plan

Pre-tax commuter benefits

Travel to major cities paid

Opportunities for advancement

Job summary

A dynamic financial services firm in New York seeks an Accounts Payable Specialist to manage full-cycle accounts payable processes, ensuring timely processing and vendor management. The ideal candidate will have a Bachelor’s degree in Accounting or Finance and 2-3 years of relevant experience. This role offers a hybrid work environment with 2 days in the office and includes benefits like medical coverage and 401(k) matching. The candidate should be detail-oriented and proficient in accounting software like QuickBooks.

Qualifications

• 2-3 years of experience in Accounts Payable or a similar role.
• Strong understanding of AP processes and account reconciliations.
• Familiarity with GAAP and tax regulatory compliance.

Responsibilities

• Manage the full-cycle accounts payable process including invoice coding.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process payment batches, including checks and electronic transfers.
• Support month-end close activities and audit preparations.
• Partner with internal departments to resolve payment issues.

Skills

Accounts Payable processes

General ledger coding

Proficiency in QuickBooks

Attention to detail

Effective communication

Microsoft Excel

Problem-solving skills

Education

Bachelor’s degree in Accounting or Finance

Tools

QuickBooks

Excel

Google Sheets

Job description

Accounts Payable Specialist

RTM Business Group (51-200 employees)

Hybrid in NY, NJ, CT – Full-time

About the Role

We’re looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions.

You’ll be part of a team that ensures the accuracy of our records and helps maintain strong relationships with our vendors and partners. The ideal candidate thrives in a fast-paced environment, has a solid foundation in accounting, and enjoys diving into the details. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work.

This hybrid role is in NY, NJ and CT with 2 days a week in the office.

Responsibilities

• Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing
• Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system
• Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors
• Ensure proper documentation by matching purchase orders and contracts with invoices
• Prepare and process payment batches, including checks and electronic transfers
• Monitor payment deadlines to ensure on-time disbursements
• Perform credit card and bank reconciliations
• Support month-end close activities and audit preparations
• Maintain compliance with company policies, financial regulations, and internal controls
• Assist in optimizing financial workflows and suggesting process improvements
• Provide accounting support across multiple departments or entities as needed
• Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms
• Partner with internal departments to resolve payment issues or documentation gaps
• Assist senior finance team members and respond to ad hoc accounting requests
• Calculate commissions based on sales performance and company policy
• Prepare and process timely, accurate commission payments to eligible employees
• Maintain organized records of commission structures, payouts, and supporting data
• Reconcile commission reports with actual sales data and address discrepancies
• Generate reports on commission activity to support payroll and sales leadership

Skills and Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 2-3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
• Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
• Familiarity with GAAP and awareness of tax laws and regulatory compliance
• Proficiency in accounting software (e.g., QuickBooks)
• Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
• Strong attention to detail, accuracy, and organizational skills
• Effective communication and collaboration skills
• Ability to work independently and cross-functionally within a team

Preferred Qualifications

• Experience in conference or events-related industries
• Familiarity with the following tools and platforms:
  • Airtable
  • Everstage
  • QuickBooks
  • HubSpot
  • Bill.com
  • Microsoft Office Suite (Excel, Outlook, Word, etc.)

Benefits

• 15+ PTO Days
• Flexible/Hybrid work model (WFH and Remote opportunities)
• Medical/dental/vision coverage
• 401(k) matching plan after 9 months of continuous full-time employment, starting the first month after eligibility
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Salary: $60,000 base

RTM Business Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.