Senior Accounts Payable Specialist

Latin Specialties LLC; Houston (TX); On-site; USD 62,000 - 68,000; Full time

Job summary

Latin Specialties is a Houston-based fresh produce company seeking a Senior Accounts Payable Specialist to manage high-volume AP workflows, ensure timely payments, and leverage AI tools to improve accuracy. You will work with procurement, logistics, and accounting to resolve issues and maintain clean records.

The role requires 3+ years of AP experience, strong Excel skills, and the ability to learn ERP systems and digital tools.

Qualifications

• 3+ years of high-volume Accounts Payable experience or related accounting work.
• Practical understanding of AP and basic accounting principles.
• Ability to manage a significant transaction workload accurately and without delays.
• Strong Excel and computer skills; comfortable with ERP systems.

Responsibilities

• Process a high volume of vendor invoices, credits, and AP transactions accurately and on time.
• Match invoices with POs, receiving records, and supporting documents.
• Resolve pricing, quantity, freight, and documentation discrepancies before payment.
• Collaborate with internal departments to obtain missing information and keep transactions moving.
• Communicate with vendors regarding invoices, credits, and payment status.
• Reconcile vendor statements and research outstanding items.
• Assist with AP month-end closing and weekly payments.

Skills

High-volume AP processing

Excel

ERP systems

Attention to detail

Cross-department collaboration

Education

Accounting degree or related certification preferred

Tools

Microsoft Dynamics NAV/Business Central

LinkFresh

Job description

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Senior Accounts Payable Specialist

Full Time Admin Assistant Houston TX, Houston, TX, US

4 days ago Requisition ID: 1046

Salary Range: $62,000.00 To $68,000.00 Annually

We are looking for an experienced AP professional who thrives in a high-volume environment, takes ownership of getting transactions completed accurately and on time, and is interested in using technology, AI, and automation to make accounting processes faster and better.

About Latin Specialties

Latin Specialties is a Houston-based fresh produce company specializing in importing, distribution, ripening, fresh-cut processing, repacking, and delivery of fresh fruits and vegetables. We serve retail, foodservice, wholesale, and institutional customers in a fast-paced, transaction-intensive environment.

About the Position

This is a high-volume, hands-on Accounts Payable position for someone who takes ownership of getting transactions completed accurately and on time. This is not simply an invoice-entry role. You will investigate discrepancies, reconcile vendor accounts, communicate with vendors, work closely with Procurement, Logistics, Receiving, Warehouse, Production, Maintenance, and Accounting, and follow transactions through resolution and payment.

A major expectation of this position is timeliness. The successful candidate must be capable of managing a significant transaction workload while keeping AP current and preventing avoidable processing backlogs.

Our AP environment involves ERP systems, Excel, email, vendor and customer portals, freight systems, and other proprietary platforms. You should be comfortable independently learning unfamiliar systems and using approved AI and automation tools to improve speed, accuracy, organization, and productivity.

What You'll Do

• Process a high volume of vendor invoices, credits, and related AP transactions accurately and on time.
• Review and match invoices against purchase orders, receiving records, Bills of Lading, freight documents, approvals, and other supporting information.
• Identify and resolve pricing, quantity, freight, documentation, duplicate-invoice, and other discrepancies before payment.
• Work proactively with internal departments to obtain missing information and keep transactions moving.
• Communicate directly with vendors regarding invoices, credits, statements, payment status, and account discrepancies.
• Reconcile vendor statements and research outstanding invoices, credits, unapplied amounts, and aged items.
• Assist with weekly payment processing and AP-related month-end closing activities.
• Apply basic accounting principles, including GL coding, debits and credits, reconciliations, accruals, vendor credits, payment terms, and period cutoff.
• Maintain complete, accurate, organized, and audit-ready AP documentation.
• Use Microsoft Excel and ERP/accounting systems to research, organize, reconcile, and analyze transaction data.
• Independently learn vendor, customer, banking, freight, and other third-party platforms to locate and download invoices, statements, credits, and supporting information.
• Use approved AI, automation, and digital tools to reduce repetitive work and improve AP processing efficiency.
• Identify recurring problems and opportunities to simplify, standardize, or automate AP processes.

What We're Looking For

• 3+ years of high-volume Accounts Payable or closely related accounting experience preferred.
• Practical understanding of Accounts Payable and basic accounting principles.
• Demonstrated ability to manage a significant transaction workload accurately and without falling behind.
• Exceptional attention to detail, organization, follow-through, and ability to maintain accuracy under pressure.
• Strong problem-solving skills and willingness to investigate discrepancies through resolution.
• Strong Microsoft Excel and general computer skills.
• Experience with ERP/accounting systems; Microsoft Dynamics NAV, Business Central, LinkFresh, or similar ERP experience is a plus.
• Ability to independently learn unfamiliar software, vendor/customer portals, and digital platforms.
• Comfort using approved AI and automation tools responsibly to improve productivity and accounting workflows.
• Strong written and verbal communication skills and ability to work effectively across departments.
• Positive, accountable, solutions-oriented attitude with a high level of integrity and confidentiality.
• Bilingual English/Spanish is a plus.

A bachelor's degree is not required. Accounting coursework, an associate degree, bookkeeping/accounting certification, or a bachelor's degree in Accounting, Finance, Business, or a related field is preferred, but relevant experience and demonstrated accounting ability are more important to us than a specific degree.

Why This Opportunity Is Different

We're looking for someone who wants to do more than process invoices the same way they've always been processed. Latin Specialties is continuing to modernize its accounting and ERP environment, and this position will have the opportunity to help improve how AP operates through better processes, stronger use of data, automation, AI, and new technology.

If you are an experienced AP professional who enjoys high-volume work, solving problems, keeping things organized and current, learning new systems, and finding better ways to get the job done, we'd like to hear from you.