Senior Accounts Payable Specialist

ADP, Inc.; Houston (TX); On-site; USD 62,000 - 68,000; Full time

Job summary

Latin Specialties is a Houston-based fresh produce company handling importing, distribution, ripening, fresh-cut processing, repacking, and delivery for a diverse client base. The Senior Accounts Payable Specialist will manage high-volume AP, investigate discrepancies, and drive timely payments using ERP systems and approved automation tools.

You will collaborate across Procurement, Logistics, Receiving, Warehouse, and Accounting to ensure accurate transactions, vendor relationships, and

Qualifications

• 3+ years of high-volume Accounts Payable experience
• Strong Excel and computer skills
• Ability to manage a significant transaction workload accurately
• Exceptional attention to detail and organization
• Experience with ERP/accounting systems; Dynamics NAV/BC is a plus
• Bilingual English/Spanish is a plus

Responsibilities

• Process a high volume of vendor invoices, credits, and AP transactions accurately and on time.
• Review invoices against POs, receiving records, freight docs, and approvals.
• Identify and resolve pricing, quantity, freight, and documentation discrepancies before payment.
• Collaborate with internal departments to obtain missing information and keep transactions moving.
• Communicate with vendors regarding invoices, statements, and account discrepancies.
• Reconcile vendor statements and research outstanding items.
• Assist with weekly payments and month-end closing activities.
• Apply basic accounting principles (GL coding, debits/credits, accruals).
• Maintain audit-ready AP documentation and use Excel/ERP to analyze data.
• Learn vendor/customer portals and use AI/automation tools to improve efficiency.

Skills

Accounts Payable

Excel

Attention to detail

Communication

Problem solving

Education

Accounting coursework / certificate

Tools

ERP systems (Dynamics NAV/BC)

Vendor portals

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Accounts Payable Specialist

Full Time Admin Assistant Houston TX, Houston, TX, US

4 days ago Requisition ID: 1046

Salary Range: $62,000.00 To $68,000.00 Annually

We are looking for an experienced AP professional who thrives in a high-volume environment, takes ownership of getting transactions completed accurately and on time, and is interested in using technology, AI, and automation to make accounting processes faster and better.

About Latin Specialties

Latin Specialties is a Houston-based fresh produce company specializing in importing, distribution, ripening, fresh-cut processing, repacking, and delivery of fresh fruits and vegetables. We serve retail, foodservice, wholesale, and institutional customers in a fast-paced, transaction-intensive environment.

About the Position

This is a high-volume, hands-on Accounts Payable position for someone who takes ownership of getting transactions completed accurately and on time. This is not simply an invoice-entry role. You will investigate discrepancies, reconcile vendor accounts, communicate with vendors, work closely with Procurement, Logistics, Receiving, Warehouse, Production, Maintenance, and Accounting, and follow transactions through resolution and payment.

A major expectation of this position is timeliness. The successful candidate must be capable of managing a significant transaction workload while keeping AP current and preventing avoidable processing backlogs.

Our AP environment involves ERP systems, Excel, email, vendor and customer portals, freight systems, and other proprietary platforms. You should be comfortable independently learning unfamiliar systems and using approved AI and automation tools to improve speed, accuracy, organization, and productivity.

What You'll Do

• Process a high volume of vendor invoices, credits, and related AP transactions accurately and on time.
• Review and match invoices against purchase orders, receiving records, Bills of Lading, freight documents, approvals, and other supporting information.
• Identify and resolve pricing, quantity, freight, documentation, duplicate-invoice, and other discrepancies before payment.
• Work proactively with internal departments to obtain missing information and keep transactions moving.
• Communicate directly with vendors regarding invoices, credits, statements, payment status, and account discrepancies.
• Reconcile vendor statements and research outstanding invoices, credits, unapplied amounts, and aged items.
• Assist with weekly payment processing and AP-related month-end closing activities.
• Apply basic accounting principles, including GL coding, debits and credits, reconciliations, accruals, vendor credits, payment terms, and period cutoff.
• Maintain complete, accurate, organized, and audit-ready AP documentation.
• Use Microsoft Excel and ERP/accounting systems to research, organize, reconcile, and analyze transaction data.
• Independently learn vendor, customer, banking, freight, and other third-party platforms to locate and download invoices, statements, credits, and supporting information.
• Use approved AI, automation, and digital tools to reduce repetitive work and improve AP processing efficiency.
• Identify recurring problems and opportunities to simplify, standardize, or automate AP processes.

What We're Looking For

• 3+ years of high-volume Accounts Payable or closely related accounting experience preferred.
• Practical understanding of Accounts Payable and basic accounting principles.
• Demonstrated ability to manage a significant transaction workload accurately and without falling behind.
• Exceptional attention to detail, organization, follow-through, and ability to maintain accuracy under pressure.
• Strong problem-solving skills and willingness to investigate discrepancies through resolution.
• Strong Microsoft Excel and general computer skills.
• Experience with ERP/accounting systems; Microsoft Dynamics NAV, Business Central, LinkFresh, or similar ERP experience is a plus.
• Ability to independently learn unfamiliar software, vendor/customer portals, and digital platforms.
• Comfort using approved AI and automation tools responsibly to improve productivity and accounting workflows.
• Strong written and verbal communication skills and ability to work effectively across departments.
• Positive, accountable, solutions-oriented attitude with a high level of integrity and confidentiality.
• Bilingual English/Spanish is a plus.

A bachelor's degree is not required. Accounting coursework, an associate degree, bookkeeping/accounting certification, or a bachelor's degree in Accounting, Finance, Business, or a related field is preferred, but relevant experience and demonstrated accounting ability are more important to us than a specific degree.

Why This Opportunity Is Different

We're looking for someone who wants to do more than process invoices the same way they've always been processed. Latin Specialties is continuing to modernize its accounting and ERP environment, and this position will have the opportunity to help improve how AP operates through better processes, stronger use of data, automation, AI, and new technology.

If you are an experienced AP professional who enjoys high-volume work, solving problems, keeping things organized and current, learning new systems, and finding better ways to get the job done, we'd like to hear from you.