Billing Specialist/Senior Specialist

Proskauer Rose LLP

United States

On-site

USD 80,000 - 100,000

Full time

14 days+

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Job summary

A prestigious law firm is seeking a Billing Specialist/Senior Specialist to manage client billing and collections processes. Responsibilities include preparing draft bills, interfacing with clients, and maintaining billing records. Ideal candidates will have an undergraduate degree and 2+ years' experience in client operations, with strong technical and interpersonal skills. This full-time position offers a competitive salary range of $80,000 - $100,000 and contributes to client satisfaction in a fast-paced legal environment.

Qualifications

2+ years in a related field, preferably service industry client operations.
Strong attention to detail and organization skills.
Prior law firm billing experience a plus.

Responsibilities

Prepare and review monthly draft bills addressing discrepancies.
Respond to all queries regarding time entry and/or billing.
Participate in collections process for delinquent accounts.

Skills

Attention to detail

Organizational skills

Interpersonal and client service skills

Technical skills in Microsoft Excel

Analytical and process skills

Education

Undergraduate degree

Tools

Elite

Aderant

Job description

Join to apply for the Billing Specialist/Senior Specialist role at Proskauer Rose LLP

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business‑savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game‑changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry‑redefining companies.

Proskauer is seeking a Billing Specialist/Senior Specialist to execute the client administrative process, including engagement management, client intake, billing, collections, reporting and liaising with clients and partners. The Specialist/Senior Specialist will work closely with a Client Operation Supervisor to support a group of partners and establish and execute an effective and customer focused full‑service client processes, for the benefit of the Firm’s partners and clients.

This is a high profile role within the Firm, and will require daily interactions with partners and clients. Consequently, a high level of personal confidence and professionalism is required.

Responsibilities

Gain the respect and confidence of partners that client relationships will be appropriately executed by demonstrating professionalism, responsiveness and a strong work ethic
Interface with client accounts payable departments (or other designated representatives) in a manner that demonstrates professionalism in keeping with the Firm’s values and commitment to client service
Prepare and review monthly draft bills to include addressing billing discrepancies in advance of partner review; discussing and implementing any changes; obtaining billing authorization from the partner; and ensuring consistent adherence to client‑specific guidelines
Respond to all queries regarding time entry and/or billing; proactively contact timekeepers to review time entry protocols
Obtain third‑party/vendor expense back‑up, and redact all client and personal information not relevant to the matter
Participate in the collections process, resolving delinquent accounts in a timely manner according to Firm policy and escalating appropriately to Firm’s management
Conduct client reviews verifying client/matter arrangement and information in management and reporting system
Administer client engagement letter process, confirming letters adhere to the Firm’s standard, are issued on a timely basis, are properly signed with all appropriate schedules included, and are returned by the client
Provide timely information on billing and collections
Maintain records in accordance with applicable laws and Firm policy

Qualifications

Undergraduate degree required; some exposure to finance or accounting preferred
2+ years in a related field, preferably service industry client operations
Strong attention to detail and organization skills
Corporate/Fund Formation billing experience a plus
Ability to efficiently execute, review and organize a high‑volume of client case activity
Excellent interpersonal and client service skills
Strong technical skills in Microsoft Excel
Experience dealing with demanding clients, whether internal or external to the organization
A demonstrated ability to consistently multi‑task and meet multiple deadlines
Understanding and delivery of an effective control environment
Strong communication, presentation and negotiation skills
Strong analytical and process skills
Ability to work independently as well as within a team
Ability to effectively interact with personnel across different functions and levels of the organization
Prior law firm billing experience a plus.
Knowledge of Elite and/or Aderant a plus
Understanding of flat‑fee billing a plus
Understanding of electronic billing a plus

This position may require periodic physical presence in Proskauer’s offices as business needs require. The anticipated compensation range for this position is $80,000 - $100,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

Seniority level