Accounts Payable Specialist

Brown Rudnick LLP; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Brown Rudnick LLP in New York is seeking an Accounts Payable Specialist to support the organization’s payables processes, ensuring accuracy, compliance, and timely disbursements across client-related expenses.

You will work with the accounting and billing teams to code invoices, resolve payment discrepancies, and maintain accurate records for audits while upholding firm policies and regulatory requirements.

Qualifications

• Bachelor's degree preferred in Accounting, Business Admin, or related field.
• 1-3 years of accounts payable or finance experience.
• Law firm or professional services experience is a plus.
• Strong Excel skills including pivot tables and data analysis.

Responsibilities

• Process and verify invoices for client expenses with proper coding and approvals.
• Maintain internal relationships with practice groups to handle client disbursements and payment inquiries.
• Collaborate with Billing to ensure charges are assigned correct disbursement codes.
• Assist with AP workflow to ensure timely processing and maintain accurate records for audits.
• Ensure compliance with firm policies and financial regulations.
• Support audits with required documentation, including year-end 1099 if applicable.
• Identify process improvements to enhance AP efficiency and accuracy.
• Participate in special projects and additional duties as assigned.

Skills

Accounts payable

Excel proficiency

Analytical skills

Communication skills

Team collaboration

Education

Bachelor's degree or higher in Accounting, Business Administration, or related field

Tools

Microsoft Excel

Job description

We strive to be enterprising, respectful, inclusive, insightful, and tenacious in every aspect of our business, including our interactions with clients, colleagues, and the communities where we have a presence. We rely on these core values to serve clients in key practice areas and industries – the pillars of Brown Rudnick: crisis management, which includes restructuring, investigations, and special situations; global litigation; life sciences; technology; and brand and reputation management.

Working closely with the greater accounting team, the Accounts Payable Specialist will assist in the organization’s accounts payables process, ensuring accuracy and compliance in processing invoices, reconciling accounts, and maintaining vendor relationships.

Responsibilities

• Process and verify invoices for client expenses, ensuring proper coding and compliance with approval policies.
• Maintaining internal relationships with practice groups to follow proper procedures for client disbursements, addressing inquiries, and resolving payment discrepancies promptly.
• Collaborate with Billing team to ensure proper all client charges are assigned proper disbursement codes.
• Assist with accounts payable workflow to ensure timely and accurate processing of invoices and payments maintain accurate financial records for audits and reporting.
• Ensure compliance with firm policies, client guidelines, and financial regulations.
• Assist in internal and external audits by providing required documentation and support including end of year 1099.
• Assist in identifying process improvements to enhance accounts payable efficiency and accuracy.Assist with accounts payable workflow to ensure timely and accurate processing of invoices and payments maintain accurate financial records for audits and reporting.
• Participate in special projects and additional duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field preferred
• 1-3 years of experience in accounts payable or a similar finance role
• Prior experience in a law firm or professional services environment is a plus
• Solid understanding of accounts payable processes and general accounting principles
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and data analysis functions
• Strong analytical and problem-solving skills with attention to detail
• Excellent verbal and written communication skills, with the ability to collaborate effectively across teams
• Self-motivated individual who can work both independently and in a team-oriented environment
• Highly organized with the ability to manage multiple priorities and meet deadlines
• Detail-oriented with a strong commitment to accuracy and client/service excellence

Who We Are

Brown Rudnick is a leading international law firm that provides exceptional, client-driven service in global litigation, crisis management (restructuring, investigations and special situations), brand and reputation management, life sciences and technology. We advise on high-profile cross-border matters while providing the kind of personal attention to clients that is typically found at boutiques. Our enterprising and tenacious lawyers serve our clients around the globe from offices in key financial centers in the U.S. and the U.K., and have been recognized by, among others, Chambers & Partners, Legal 500, Benchmark Litigation and Law360 for excellence in their fields.

Salary range based on experience level and location is estimated to be in the range of $55,000-75,000.

Brown Rudnick LLP is an Equal Opportunity Employer, committed to recruiting, developing, and advancing talented professionals from all backgrounds across the spectrum of diversity. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, ethnicity, color, ancestry, religious beliefs, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or another protected characteristic, all as defined by applicable laws.