Senior Accounting Officer (Specialist)

California Department of Health Care Access and Information; Sacramento (CA); Hybrid; USD 67,000 - 84,000; Full time

Job summary

California Department of Health Care Access and Information is seeking a Senior Accounting Officer, Specialist, to manage Accounts Receivable and the cashiering unit. The role serves as the primary reimbursement lead for department billing programs, coordinating with staff and customers to ensure accurate, timely billing and issue resolution.

The position requires expert accounting, analytical, and communication skills, with attention to detail and adherence to deadlines.

Qualifications

• Perform professional accounting duties for the Accounts Receivable and Cashiering Unit.
• Lead reimbursement activities for department billing programs and staff.
• Apply accounting, analytical and problem-solving skills to resolve issues.

Responsibilities

• Process invoices and billings.
• Track payments and collect past-due accounts.
• Issue refunds as needed.
• Maintain customer accounts and audit records.
• Prepare journal entries and account adjustments in FI$Cal.
• Support AB 1312 administration.
• Process penalty invoices.
• Notify hospitals of delinquent penalties.
• Provide excellent customer service and effective communication.
• Maintain attention to detail and meet deadlines.

Skills

Accounting

Accounts Receivable

Billing & Invoicing

Customer Service

FI$Cal

Tools

FI$Cal

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #: JC-536020

Position #(s): 441-161-4567-002

Working Title: Senior Accounting Officer (Specialist)

Classification: SENIOR ACCOUNTING OFFICER (SPECIALIST)

$6,031.00 - $7,547.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent, Full Time

Department Information

California’s Department of Health Care Access and Information works to ensure that healthcare is available where Californians need it most. With offices in Sacramento and Los Angeles, we strengthen the state’s healthcare system through facility construction, expanding the health workforce, and providing vital health information. Our diverse team upholds the values of professionalism, innovation, equity, and service. We provide tools and support to help you start, build, or transition your career while making a meaningful impact for all Californians.

The Office of Administrative Services, also known as OAS, supports the department’s most valued resource, its people. We support our staff through human resources, budgeting, accounting, procurement, contracts, and business services. Our mission is to help expand equitable access to quality and affordable health care for all Californians. Join our team and make a difference in the lives of those you serve.

HCAI is committed to building an inclusive work environment that promotes diversity, where employees are appreciated and feel comfortable being their authentic selves. We value our employees’ skills, experience, and unique perspectives because they enrich our workforce and make us stronger. We embrace and support a culture of equitable opportunity, empowering our employees to advance health care access and information for the diverse populations we serve across California.

To learn more about HCAI, visit: http://HCAI.ca.gov/
Department Website: http://HCAI.ca.gov/

Job Description And Duties

The Senior Accounting Officer, Specialist (SAO) performs professional accounting duties for the Accounts Receivable and Cashiering Unit. The position serve as the primary reimbursement lead and liaison for the department billing programs, working with program staff and customers to ensure accurate and timely billing, resolve reimbursement issues, and comply with applicable agreements, policies, and procedures.

• Process invoices and billings
• Track payments and collect past-due accounts
• Issue Refunds
• Maintain customer accounts and audit records
• Prepare journal entries and account adjustments in FI$Cal
• Support the administration of AB 1312
• Process penalty assessment invoices
• Notify hospitals of delinquent penalties
• Apply strong accounting, analytical, and problem-solving skills
• Provide excellent customer service and communicate effectively
• Maintain attention to detail and complete assignments accurately and within established deadlines

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for Personal Leave Program 2025 (PLP 2025) hours each month. For more details about PLP 2025, visit the California Department of Human Resources (CalHR) website.

Special Requirements

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include a copy of your unofficial transcripts and/or license for verification. Official sealed transcripts will be required upon appointment. If it is determined an application does not meet the Minimum Qualifications, the applicant will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Applicants who have been withheld may file an appeal with the State Personnel Board.