Senior Academic Programs & Advising Coordinator

Loyola Marymount University; Town of Lewisboro (NY); On-site; USD 63,000 - 79,000; Full time

Job summary

Loyola Marymount University is seeking a knowledgeable academic programs administrator to manage student records, degree audits, and course scheduling for the College of Business Administration in a dynamic university setting.

You will oversee transfer evaluations, minor admissions processes, and advising assignments, collaborating with the Registrar’s Office and faculty to ensure accurate schedules and data reporting.

Qualifications

• Bachelor’s degree or equivalent; master’s preferred.
• Minimum three years in an academic program office or service role with complex processes.
• Ability to interpret academic policies, degree requirements, transfer equivalencies, and curriculum standards.
• Knowledge of recruiting, marketing, social media, higher education curriculum, and graduation requirements.
• Ability to multi-task, plan, organize, and meet deadlines with detail-oriented focus.
• Strong customer service and organizational skills.

Responsibilities

• Manage student academic records and progression processes (graduation reviews, degree audits, course substitutions).
• Serve as primary contact for students, faculty, and staff via centralized email.
• Advise prospective internal transfer students on pathways into the College of Business Administration.
• Advise business minor students on applications, acceptances, and term-course recommendations.
• Coordinate transfer and enrollment-related processes (transfers, course reviews, admission verification).
• Track advising loads and keep rosters accurate for faculty advisors.
• Generate and analyze student data using university systems for majors, minors, and cohorts.
• Collaborate with faculty, Registrar’s Office, and campus partners to resolve record concerns and scheduling issues.
• Assist deans with curriculum administration and bulletins, and oversee scheduling accuracy.
• Support Suitable platform and LMU Advantage program data maintenance and reporting.
• Represent the Office at events and assist with special projects as assigned.

Skills

Independent judgment

Multi-tasking

Organizational skills

Customer service

Communication

Education

Bachelor’s degree or equivalent

Master’s degree in business or counseling preferred

Tools

MS Office

Campus databases

Job description

Loyola Marymount University is seeking a knowledgeable academic programs administrator to manage student records, degree audits, and course scheduling for the College of Business Administration in a dynamic university setting.

You will oversee transfer evaluations, minor admissions processes, and advising assignments, collaborating with the Registrar’s Office and faculty to ensure accurate schedules and data reporting.