Temporary Academic Records & Registrar Support

Loyola Marymount University; United States; On-site; USD 37,000 - 46,000; Full time

Job summary

Loyola Marymount University in Los Angeles seeks an Academic Records Specialist to coordinate registrar operations. You will manage enrollment data, respond to student and faculty inquiries, and ensure FERPA-compliant recordkeeping.

The role includes supervising student workers and collaborating with campus offices to maintain accurate records. The position emphasizes confidentiality, accuracy, and strong customer service, with daily use of Microsoft Office and student information systems to

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience in registrar/academic records or higher education.
• Experience with a Student Information System and data entry.
• Strong written and oral communication; proofreading and grammar.
• Ability to handle confidential information and maintain discretion.
• Proficiency with Microsoft Office and data management.

Responsibilities

• Registration-related tasks and inquiries; assist with late adds and holds.
• Maintain, verify, and report enrollment and degree verifications.
• Respond to inquiries via email, phone, Zoom, and in person.
• Coordinate, train, and supervise work‑study student workers.
• Liaise with ITS, Facilities Management, Public Safety, and OneCard.
• Coordinate digitization of historic transcripts and records.

Skills

Customer service

Communication

Attention to detail

Time management

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Google Docs & Sheets

Job description

Loyola Marymount University in Los Angeles seeks an Academic Records Specialist to coordinate registrar operations. You will manage enrollment data, respond to student and faculty inquiries, and ensure FERPA-compliant recordkeeping.

The role includes supervising student workers and collaborating with campus offices to maintain accurate records. The position emphasizes confidentiality, accuracy, and strong customer service, with daily use of Microsoft Office and student information systems to