Section Coordinator- Facilities Operations

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 63,039,000 - 71,635,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center is seeking a detail-oriented professional to coordinate a department program with institutional oversight responsibilities. You will supervise program staff, manage communications, and ensure smooth operation within the Facilities Operations Division.

Under general supervision, you will work cross-functionally with administrative support personnel, develop processes for regulatory compliance, and help maintain records related to JACHO and other

Qualifications

• Bachelor's degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Responsibilities

• Provides support to Facilities Operations administrative team members and acts as a resource to assist in various administrative and clerical matters.
• Identifies issues or problems associated with administrative matters within the office and researches solutions within a specific area.
• Prepares documents, records, incoming and outgoing communications and maintains records for the Facilities Operations Division.
• Works cross-functionally with administrative support personnel as well as provides backup support to other departmental administrative support personnel.
• Helps the supervisor to develop and modify processes for completion and documentation of regulatory compliance items.
• Maintains and tracks progress for compliance with JACHO, TDLR, and others.
• Assists in scheduling training for junior personnel.

Education

Bachelor's degree

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellentbenefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Coordinates a section in a department that has institutionaloversight responsibilities. Responsibilities involve thecoordination and supervision of the various functions and aspectsof a specific program or departmental project as well as themonitoring of program staff and operational procedures. Work isperformed under general supervision with evaluation based onresults obtained. May supervise program staff, volunteers and/orstudents.

Major/Essential Functions

• Provides support to Facilities Operations administrative teammembers and acts as a resource to assist in various administrativeand clerical matters.
• Identifies issues or problems associated with administrativematters within the office and researches solutions within aspecific area.
• Prepares documents, records, incoming and outgoingcommunications and maintains records for the Facilities OperationsDivision.
• Works cross-functionally with administrative support personnelas well as provides backup support to other departmentaladministrative support personnel.
• Helps the supervisor to develop and modify processes forcompletion and documentation of regulatory compliance items.
• Maintains and tracks progress for compliance with JACHO, TDLR,and others.
• Assists in scheduling training for junior personnel.

Required Qualifications

Bachelors degree plus two (2) years related experience; OR acombination of education and/or related experience to equal six (6)years.

Preferred Qualifications

• Billing experience and working with a CMMS system.
• Preparing and tracking invoices.

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

22

Pay Grade Maximum

25

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website athttps://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.