Secretary V

University of South Alabama; Mobile (AL); Presencial; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

The University of South Alabama’s Occupational Therapy department is seeking to hire a Secretary V. This role provides essential secretarial support for the Chair, prepares documents and reports, and uses EMS for room reservations.

It also supports students through admissions, maintains files, takes minutes, schedules courses in Banner, and handles coordination of travel and purchasing. Regular hours on Main Campus apply.

Formación

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• Equivalent combination of education or experience may be considered.

Responsabilidades

• Provides secretarial support for the Chair.
• Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
• Utilizes Events Management Software (EMS) for room reservations.
• Provides support to students applying to the program and during the admissions process in a timely manner.
• Advises students regarding enrollment policies and procedures.
• Maintains department files and database.
• Takes minutes at meetings and prepares for final distribution.
• Prepares semester schedules in Banner.
• Answers telephones and direct calls.
• Greets and routes visitors.
• Receives and distributes department mail.
• Prepares travel reimbursement forms and purchase orders.
• Orders equipment and supplies.
• Prepares requisition and purchase orders.
• Utilizes Banner Finance and Student Records Systems to access departmental and student information.
• Supervises student assistants to include assigning duties and checking work.
• Ensures office coverage as needed.
• Handles parking passes for department guests.
• Assists Chair and faculty with accreditation documents, spreadsheets, and charts.
• Assists faculty with course modality and Banner scheduling.

Educación

High school diploma or equivalent

Descripción del empleo

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

The University of South Alabama’s Occupational Therapy department is seeking to hire a Secretary V.

Essential Functions These are the job duties required of the position. Essential Functions

• Provides secretarial support for the Chair.
• Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
• Utilizes Events Management Software ( EMS ) for room reservations.
• Provides support to students applying to the program and during the admissions process in a timely manner.
• Advises students regarding enrollment policies and procedures.
• Maintains department files and database.
• Takes minutes at meetings and prepares for final distribution.
• Prepares semester schedules in Banner.
• Answers telephones and direct calls.
• Greets and routes visitors.
• Receives and distributes department mail.
• Prepares travel reimbursement forms and purchase orders.
• Advises students regarding enrollment policies and procedures.
• Orders equipment and supplies.
• Prepares requisition and purchase orders.
• Utilizes Banner Finance and Student Records Systems to access departmental and student information.
• Supervises student assistants to include assigning duties and checking work.
• Ensures office coverage as needed.
• Handles parking passes for department guests.
• Assists Chair and faculty with accreditation documents, spreadsheets, and charts.
• Assists faculty with course modality and Banner scheduling.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 11/06/2026

Job Close Date

Open Until Filled Yes

Working Days Monday - Friday

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required DocumentsOptional Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.