Secretary to State/Federal Programs Director

Region 8 ESC; Paris (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Paris Independent School District in Paris, Texas is seeking a Federal Programs Secretary to support the State/Federal Programs Director. Responsibilities include clerical duties, records management, budgeting, and travel arrangements for department staff.

Required: high school diploma or GED, 5 years of secretarial experience, strong keyboarding and data entry skills. Reports to the Federal Programs Office director; 203-day contract; salary range $36,000–$52,000 per year.

Qualifications

• Proficient in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address multiple needs of supervisor/department
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills
• 5 years secretarial experience

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the director and other department staff members.
• Compile, maintain, and file all reports, records, and other documentation for programs managed by the department.
• Perform routine bookkeeping tasks and maintain department budget records; process purchasing documents, quotes, orders, and purchase orders.
• Place and receive orders for supplies and equipment for campus and district needs; order and maintain inventory of office supplies and program equipment.
• Answer calls, take messages, and route to staff; maintain appointment schedules and assist with travel arrangements; arrange meetings and materials.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheet

Database

Prioritize workflow

Multi-tasking

Communication

Math basics

Education

High school diploma or GED

Job description

Secretary to State/Federal Programs Director

Paris Independent School District (TX) State/Federal Programs - Paris, Texas Open in Google Maps

Job Details

Job ID: 5920169

Application Deadline: Posted until filled

Posted: Sep 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Federal Programs Secretary Exemption Status/Test: Nonexempt

Reports to: Department Director Assigned Date Revised:

Dept./School: Federal Programs Office 203 Days

Primary Purpose:

Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director, coordinator, and other staff members.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills
• Experience: 5 years secretarial experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, forms, reports, manuals, and presentations for the director and other department staff members.
• Compile, maintain, and file all reports, records, and other documentation as required for all programs managed by the department.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchasing documents, quotes, orders, and purchase orders.
• Place and receive orders for supplies and equipment for campus and district needs.
• Order and maintain inventory of office supplies and program equipment.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and assist with travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling, setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $36,000 to $52,000 Per Year

Job Categories:

Support Staff > Secretary

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Brad Duncan , Director
• State/Federal Programs
• Email: [e-mail]