Admin Secretary for State & Federal Programs

Region 8 ESC; Paris (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Paris Independent School District in Paris, Texas is seeking a Federal Programs Secretary to support the State/Federal Programs Director. Responsibilities include clerical duties, records management, budgeting, and travel arrangements for department staff.

Required: high school diploma or GED, 5 years of secretarial experience, strong keyboarding and data entry skills. Reports to the Federal Programs Office director; 203-day contract; salary range $36,000–$52,000 per year.

Qualifications

• Proficient in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address multiple needs of supervisor/department
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills
• 5 years secretarial experience

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the director and other department staff members.
• Compile, maintain, and file all reports, records, and other documentation for programs managed by the department.
• Perform routine bookkeeping tasks and maintain department budget records; process purchasing documents, quotes, orders, and purchase orders.
• Place and receive orders for supplies and equipment for campus and district needs; order and maintain inventory of office supplies and program equipment.
• Answer calls, take messages, and route to staff; maintain appointment schedules and assist with travel arrangements; arrange meetings and materials.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheet

Database

Prioritize workflow

Multi-tasking

Communication

Math basics

Education

High school diploma or GED

Job description

Paris Independent School District in Paris, Texas is seeking a Federal Programs Secretary to support the State/Federal Programs Director. Responsibilities include clerical duties, records management, budgeting, and travel arrangements for department staff.

Required: high school diploma or GED, 5 years of secretarial experience, strong keyboarding and data entry skills. Reports to the Federal Programs Office director; 203-day contract; salary range $36,000–$52,000 per year.