Substitute Clerical/Office Positions

La Mesa-Spring Valley School District; Cane Valley (United States Virgin Islands); On-site; USD 25,000 - 39,000; Part time

Job summary

La Mesa-Spring Valley School District is seeking substitutes for Clerical/Office positions across school sites, Education Center, and Operations Center. Roles include Sub School Office Assistant and Sub School Office Manager with varied responsibilities in clerical support.

Positions require high school graduation or GED and prior office experience; CPR/First Aid may affect start dates. Hours are not guaranteed and benefits are not included for substitutes.

Qualifications

• Graduation from high school or GED is required.
• Experience in an office setting is expected.
• Strong clerical and organizational abilities are essential.

Responsibilities

• Provide administrative and clerical support under supervision.
• Handle telephone and email inquiries and assist the public and staff.
• Enter data into systems and maintain accurate records and files.
• Schedule meetings, manage calendars, and issue reminders as needed.
• Operate standard office equipment and manage supplies and materials.

Skills

Office practices

Record keeping

English usage

Oral and written communication

Interpersonal skills

Telephone etiquette

Organization and planning

Computer software

Education

High school diploma or GED

Office experience

Job description

There are multiple substitute positions in the category of Clerical/Office Positions that include positions both at school sites as well as at the Education Center and Operations Center. Positions in this category include: Substitute (Sub) School Office Assistant and Sub School Office Manager. All positions comprise clerical/administrative skills; however, the complexity and level of responsibility differentiate the various classifications.

Under the direction of a supervisor (Ex: Principal, Director), these positions provide administrative and clerical support; monitor assigned office activities; maintain a variety of files, reports, and records related to assigned duties; respond to telephone and email inquiries; assist the public and other employees as appropriate.

As a substitute employee, hours are not guaranteed; the position is not benefits eligible.

Additional Requirements

• ALL OFFERS OF EMPLOYMENT ARE CONTINGENT ON PRE-EMPLOYMENT CLEARANCES FOR: Department of Justice (CA) Fingerprints; Federal Bureau of Investigation (FBI) Fingerprints; AND Tuberculosis (TB).
• NOTE: The District pays for Pre-Employment clearances for Substitute Employees.
• MUST have CPR/First Aid Certification (this will delay the start date).

• Communicates with students, parents, personnel, the public and outside agencies to exchange information, coordinate activities and resolve issues or concerns; serves as a liaison between parents, faculty, the school site and District administration; follows identified office, site and/or department established procedures.
• Composes a variety of documents including correspondence, agendas, minutes, newsletters, bulletins and reports as assigned; communicates information and create documentation in according to established guidelines.
• Enters data into a variety of systems such as PeopleSoft, AERIES, Frontline, etc; assures accuracy of input and output data.
• Maintains assigned calendars; schedules meetings and appointments; sends out reminders for activities and events as needed.
• Operates a variety of office equipment including a copier, fax machine, telephone, computer and assigned software.
• Prepares and maintains a variety of files, reports and records related to assigned duties including student registration data, student health forms, personnel records and financial records as assigned.
• Receives, stores and coordinates distribution of assigned supplies and office materials.

Education and Experience

• Any combination equivalent to: graduation from high school or equivalent GED.
• Experience in an office setting.

Knowledge Of

• Modern office practices, procedures and equipment.
• Record keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Organizational operations, policies and objectives.
• Operation of a computer and assigned software.

Ability To

• Perform a wide variety of clerical and secretarial duties
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Work independently with little direction.
• Operate a variety of office machines including computer, calculator and copier.
• Work confidentially with discretion.
• Plan and organize work.
• Meet schedules and timelines.
• Type and enter data at an acceptable rate of speed.