Secretary – School (11-month)

Polk County Public Schools; United States; On-site; USD 28,000 - 36,000; Full time

Job summary

Polk County Public Schools is seeking a Secretary, School 11-month for the Don Woods Opp Center in Dundee, FL. The role involves a variety of clerical and secretarial duties within a school setting.

The position requires completion of high school or GED and prior clerical/secretarial experience, with proficiency in office procedures, bookkeeping basics, and typing. Bilingual/biliterate abilities are preferred. The role supports daily school operations and student services.

Qualifications

• Graduation from an accredited high school or GED, clerical and secretarial office experience, or an equivalent combination of training and experience.
• Knowledge of office practices, grammar, spelling and business correspondence.
• Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Responsibilities

• Compiles and types attendance reports and other material from various sources.
• Types and processes student registration, absentee lists, tardy slips, etc.

Skills

Typing

Customer service

Bilingual

Education

High school diploma

Job description

Secretary - School (11-month)

Job Location: Don Woods Opp Ctr 6-12

Job Location (Short): Dundee, FL, USA, 33838

Status: Open

Posting End Date: 11/11/26

Salary Grade: Education Support Personnel Secretaries

Position Title

Secretary, School 11-month

Custom Job Purpose

This position exists to perform responsible clerical work which also involves a variety of secretarial duties in a school.

Essential Functions of this Job

Compiles and types school attendance reports or other material from copy, rough draft, or general instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations. Operates office copy machines. Processes purchase and work orders. Registers and withdraws students. Processes documents requiring various procedural knowledge. Maintains files. Reviews documents for sufficiency, obtains necessary signatures and routes appropriately, maintaining follow-up. Provides information and assistance to students and the general public, in person or by telephone, applying significant knowledge of school rules, regulations, and procedures to interpretations made. Performs receptionist duties. May serve as secretary to the principal or assistant principal, arranging appointments, taking calls, answering inquiries, and composing routine correspondence independently. Receives, deposits, and disburses monies. Maintains internal accounts and prepares financial reports. Maintains attendance records and prepared related reports. Keeps time records and prepares payrolls. Prepares requisitions for supplies and equipment. Types teaching materials, cuts stencils, and operates duplicating equipment. May maintain property records. May take dictation and transcribe in finished format.

Essential Functions of this Job (cont.)

Non-Essential Functions of this Job

Performs other duties as assigned.

Qualifications

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.

Knowledge, Skills and Abilities

Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Knowledge of bookkeeping procedures. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Work Context

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Collective Bargaining Agreement

4 - ESP Union - F2 - OSP EQ

Salary Grade

N/A

Pay Grade

SB11

FLSA Status

Non-Exempt

Local Code

0533

EEO5

51

Approval Date

11/13/2012

Date Last Revised