Administrative Assistant

A.Dorothy Hains Elementary; Augusta (GA); Presencial; USD 24.000 - 32.000; Jornada completa

Descripción de la vacante

A.Dorothy Hains Elementary in Augusta, GA seeks an Administrative Assistant (School Based) to provide secretarial, clerical and receptionist support within a 190-day school year. This full-time role reports to the School Principal and requires strong organization and communication skills.

Responsibilities include typing, filing, answering phones, preparing reports, maintaining attendance records, and assisting with events and daily operations to support teaching and learning.

Formación

• Education: High school diploma, associate degree, and/or related experience preferred.
• Certification or licensure: None
• Skills: Clerical skills including typing, word processing, filing, and answering phones; knowledge of basic office machines; strong oral and written communication; organization and problem-solving.

Responsabilidades

• Provide secretarial, clerical, record-keeping, and organizational support to school leadership and district staff.
• Type reports, answer phones, take messages, assemble materials, and maintain files.
• Maintain sign-in/out registers and prepare daily reports and attendance records.
• Receive and distribute mail and supplies; prepare and file school materials and correspondence.
• Assist with scheduling, events, and communications; support extracurricular activities and attendance accounting.
• Serve as receptionist, greet visitors, and manage visitor access and messages.
• Coordinate materials for meetings, trainings, and student activities; support school calendars.

Conocimientos

Clerical skills

Typing

Word processing

Filing

Phone answering

Communication

Organization

Problem solving

Office equipment

Educación

High school diploma

Associate degree

Related experience preferred

Herramientas

Office software

Descripción del empleo

Starting Date: Immediately

Job Description

Department or Location: School-Based

Position Type: Full-Time

Job Title: Administrative Assistant (School Based)

FLSA Status: Non-Exempt

Reports To

School Principal

Days Worked: 190 Days (10 months)

Job Qualifications

Education: High school diploma, associate’s degree, and/or related experience preferred.

Certification or Licensure: None

Skills: Ability to perform clerical skills, such as typing, word processing, filing, and answering phones.
Knowledge of basic office machines. Ability to communicate effectively and courteously with the public,
students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated
skills in organization and problem-solving.

Work Experience: Two years of office or clerical experience preferred. Experience in a school setting
preferred.

Primary Duty

This position is responsible for providing secretarial, clerical, record-keeping, and organizational services
to ensure successful operations by working closely with school leadership, and district employees in
support of leadership goals of teaching and learning.

Essential Duties and Responsibilities

• Expertly apply technology skills and display a knowledge of basic clerical duties to complete
  critical tasks for the school and its Administrators including typing reports, answering phones,
  taking messages, assembling materials, and maintaining files.
• Make school announcements when necessary.
• Maintain sign-in/out register for students and prepare vandalism reports if needed.
• Prepare daily reports and maintain daily records.
• Receive and distribute mail and supplies.
• Type correspondence pertaining to school business and file materials, records, reports, and
  correspondence.
• Prepare and label material for pony delivery and prepare student hall passes, permits, and bulletins.
• Provide information and assistance to the school administration for effective decision-making.
• Organize and file documentation, records, and materials and assist the school administration
• Assist with the organization and supervision of extracurricular activities.
• Assist in providing auxiliary services, including pupil attendance and accounting.
• Monitor school materials produced to ensure accuracy, timeliness, and conformity to system
  standards.
• Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and
  activities.
• Serve as the school hospitality coordinator by securing locations for events, meetings,
  appointments, and conferences as required by the school administration.
• Serve as the school’s receptionist by receiving and greeting visitors, students, and staff who come
  to the office and handle telephone service and deliver messages.
• Maintain the calendar of schedules and ensure the school administration is informed of important
  dates and events.
• Prepare forms for recording information such as registration, withdrawals, accident reports, work
  permits, attendance, school lunches, etc.
• Prepare registration materials, assist with attendance reports, and handle student excuses and early
  dismissals.
• Serve as the liaison between clubs, committees, and councils and assist in communicating events,
  meetings, appointments, and conferences as designated by the school administration.
• Assist with supply ordering for teachers and other school staff as needed
• Inform school staff of professional development and important information.
• Ability to work across functional boundaries and interact with employees at all levels of the
  organization
• The employee shall carry out such other and further duties, whether specifically listed above or not,
  as are assigned or required by such employee’s supervisor, other appropriate school personnel, law
  board policy administrative regulation, the department handbook, as are reasonably necessary to the
  efficient operation of the school system and its mission.

Work Environment / Physical Demands

The work environment characteristics are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform essential functions. The noise level in the work
environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties
of this job, the employee is regularly required to talk and hear. The employee is frequently
required to walk, stand, and sit.

Date Established: 02/2009

Date(s) Revised: 06/2023

Job ID: 5978708

Application Deadline: Nov 09, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 30, 2026 4:00 AM (UTC)

Position Type: Full-Time

Salary: $24,072 to $32,398 SY

Job Categories: Support Staff > Receptionist

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required