Building Secretary

Manchesterschools; Michigan; On-site; USD 32,000 - 52,000; Full time

Job summary

Manchesterschools is seeking an Office Secretary to provide comprehensive clerical support and receptionist duties at the school. The role involves managing registrations, records, and confidential files, while coordinating documents and correspondence for daily operations.

The candidate should have a high school diploma, strong organizational and multitasking abilities, and proficiency with Google Suites and office software.

Qualifications

• High school diploma required.
• Experience in a school setting preferred.
• Strong interpersonal skills with students, staff and external agencies.
• Maintain confidentiality at all times.
• Flexible and professional in changing duties.
• Excellent organizational, multitasking abilities.
• Strong oral and written communication skills.
• Knowledge of office management, scheduling and planning.
• Proficient with productivity software including spreadsheets, databases, word processing and Google Suites.

Responsibilities

• Provide secretarial and clerical support for the daily operations of the school.
• Write, type and distribute correspondence and reports as requested.
• Provide receptionist services and respond to inquiries from staff, students and the general public.
• Maintain the student registration process as required.
• Maintain general office and student files with confidentiality.
• Maintain student information database.
• Complete and submit required documentation or electronic data as required by school administration.
• Process and maintain school/department purchase orders as required.
• Assist with student medical needs and administration of student medication per plans or district policies.
• Assist administration during emergencies and student support as needed.
• Assist with orientation of substitute teachers/paraprofessionals as needed.
• Assist in teacher orders, budget and grant purchase tracking, and complete monthly BMO.
• Additional duties as assigned.

Skills

Interpersonal skills

Confidentiality

Flexibility

Organizational skills

Multi-tasking

Oral and written communication

Office management

Scheduling

Education

High School Diploma

Tools

Google Suites

Spreadsheets

Databases

Word Processing

Job description

Position: Secretary - Klager

Responsibilities:

• Provide secretarial and clerical support for the daily operations of the school


• Write, type and distribute correspondence and/or reports as requested


• Provide receptionist services and respond to inquiries from staff, students and general public


• Maintain the student registration process as required


• Maintain general office and student files ensuring confidentiality of all information and records


• Maintain student information database


• Complete and submit required documentation or electronic data as required by school administration


• Process and maintain school/department purchase orders as required


• Assist with student medical needs and administration of student medication per medical plan, 504 plan, IEP, or other documents and district policies


• Assist school administration during emergency/medical situations and student support as needed


• Assist with orientation of substitute teachers/paraprofessionals as needed


• Assist in teacher orders, budget and grant purchase tracking, and complete monthly BMO


• Additional duties as assigned

Qualifications (Minimum)

• High school diploma required.


• Experienced working in a school setting preferred


• Possess strong interpersonal skills in working with students, school community, staff and external agencies


• Maintain a high level of confidentiality


• Maintain a high level of personal and professional flexibility


• Possess strong organizational skills and ability to multi-task


• Possess strong oral and written communication skills


• Demonstrate knowledge of office management, planning and scheduling


• Demonstrate high level of proficiency in computer skills and productivity software including but not limited to spreadsheets, databases, word processing and Google Suites

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to communicate with others and clearly understand normal conversations in person and on the telephone. Employee may be required to perform extensive work at a computer display terminal. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requires regular attendance and/or physical presence at the job

Days/Hours

Office Secretary - generally follows the school calendar, plus an additional 15 days

RATES OF PAY

Secretary Classification - follows ESP Contract Wage Scale