Building Secretary

Manchester Community Schools; Manchester (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Manchester Community Schools is seeking a diligent Office Secretary to support daily school operations. You will manage reception, correspondence, student registration, and confidential records with strong organizational skills.

Responsibilities include processing purchase orders, supporting medical needs and emergencies, and assisting with budgeting and teacher orders. A high school diploma is required and school setting experience is preferred.

Qualifications

• High school diploma required.
• Experience in a school setting preferred.
• Strong interpersonal and communication skills.
• Must maintain confidentiality.
• Flexible and able to multi-task.
• Proficient with office management and scheduling.
• Proficient in computers and productivity software.

Responsibilities

• Provide secretarial and clerical support for the daily operations of the school.
• Write, type and distribute correspondence and reports as requested.
• Provide receptionist services and respond to inquiries from staff, students and general public.
• Maintain the student registration process as required.
• Maintain general office and student files ensuring confidentiality of all information and records.
• Maintain student information database.
• Submit required documentation or electronic data as required by school administration.
• Process and maintain school/department purchase orders.
• Assist with student medical needs and administration of student medication per medical plan, 504 plan, IEP, or other policies.
• Assist administration during emergencies and student support as needed.
• Assist with orientation of substitute teachers/paraprofessionals as needed.
• Assist in teacher orders, budget and grant purchase tracking, and monthly BMO.
• Additional duties as assigned.

Skills

Interpersonal skills

Multi-tasking

Organizational skills

Written and verbal communication

Confidentiality

Google Workspace

Computer literacy

Education

High school diploma

Tools

Spreadsheets

Databases

Word processing

Google Suites

Job description

Position: Secretary - Klager

Responsibilities:

• Provide secretarial and clerical support for the daily operations of the school


• Write, type and distribute correspondence and/or reports as requested


• Provide receptionist services and respond to inquiries from staff, students and general public


• Maintain the student registration process as required


• Maintain general office and student files ensuring confidentiality of all information and records


• Maintain student information database


• Complete and submit required documentation or electronic data as required by school administration


• Process and maintain school/department purchase orders as required


• Assist with student medical needs and administration of student medication per medical plan, 504 plan, IEP, or other documents and district policies


• Assist school administration during emergency/medical situations and student support as needed


• Assist with orientation of substitute teachers/paraprofessionals as needed


• Assist in teacher orders, budget and grant purchase tracking, and complete monthly BMO


• Additional duties as assigned

Qualifications (Minimum)

• High school diploma required.


• Experienced working in a school setting preferred


• Possess strong interpersonal skills in working with students, school community, staff and external agencies


• Maintain a high level of confidentiality


• Maintain a high level of personal and professional flexibility


• Possess strong organizational skills and ability to multi-task


• Possess strong oral and written communication skills


• Demonstrate knowledge of office management, planning and scheduling


• Demonstrate high level of proficiency in computer skills and productivity software including but not limited to spreadsheets, databases, word processing and Google Suites

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to communicate with others and clearly understand normal conversations in person and on the telephone. Employee may be required to perform extensive work at a computer display terminal. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requires regular attendance and/or physical presence at the job

Days/Hours

Office Secretary - generally follows the school calendar, plus an additional 15 days

RATES OF PAY

Secretary Classification - follows ESP Contract Wage Scale