Secretary (OA)

Veterans Health Administration

Albuquerque (NM)

On-site

USD 62,000 - 81,000

Full time

5 days ago

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Job summary

The New Mexico VA Health Care System seeks an Executive Secretary to the Medical Center Director. This role supports the Director by coordinating communications, managing schedules, and preparing materials for signature.

The successful candidate will act as liaison with staff, other agencies, and the public, ensuring timely responses and compliance with directives. Responsibilities include editing letters, preparing reports, arranging meetings and travel, and monitoring office operations and

Qualifications

There is no educational substitution at this grade level.
This position requires an Other security clearance.

Responsibilities

Serve as liaison between the Director and Director's staff throughout the VAMC.
Receive, schedule, refer, and contact staff, agency, and outside individuals.
Edit letters, compose letters and reports, review correspondence for accuracy and completeness.
Prepare items for Director's signature and sign correspondence in the Director's name when appropriate.
Review all materials for format, grammar, and compliance with directives; bring significant items to the Director's attention.
Plan and assist with committees, boards, or conferences; schedule meetings and travel arrangements.

Job description

Department: Department of Veterans Affairs

The New Mexico VA Health Care System is searching for an Executive Secretary to the Medical Center Director.

Key Responsibilities

Major Duties include: Serve as liaison between the Director and Director's staff throughout the VAMC. Receive, schedule, refer, and contact members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Provide timely advice on procedures, report requirements. Perform administrative work, which includes management of the office's schedule, suspense deadlines, and day-to-day plans.

Identify objectives based on understanding the Director's needs and overall priorities. Estimates resources for schedules and goals. Process incoming and outgoing materials, and determines the appropriate action for all received items, such as correspondence, reports, memoranda, and other forms of written communication.

Perform the following types of duties: edit letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard of form letters and replies to inquiries. Prepare items for Director's signature. Sign correspondence and certain procedural authorizations in the name of the Director when previous instructions have covered the matter.

Review all written materials for format, grammar, construction, attachment, compliance with directives, reflecting the viewpoint of the Director. Screen all publications, directives, and periodicals, brings those of significance to the Director's attention, and coordinates review(s).Screen all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring to the Director.

Plan/assist with planning of committees, boards, or conferences at the direction of the Director, or Executive Assistant to the Director. Schedule appointments, conferences, and coordinates meetings. Schedule meeting rooms, audiovisual equipment. travel accommodations, and production of written agendas. Arrange for travel of the Director, secures travel and hotel reservations, prepares travel itineraries.

Obtain and monitors the use of services, supplies, and/or equipment of the office. Provide general office supply and equipment support services such as obtaining standard office supplies and services, procuring or justifying the full range or offices services, or answering questions concerning policies and procedures related support/office services.

Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Secretary (OA)/PD501430 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $62392 – $81114/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-06.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.