Secretary IV, Local School - MS (420B)[218]

Cobb County School District; Marietta (GA); On-site; USD 40,000 - 50,000; Full time

Job summary

Cobb County School District is seeking a Secretary IV, Local School - MS to support the Principal and school operations. This role handles front-desk duties, correspondence, scheduling, and basic bookkeeping tasks within a Leadership division

The position requires a High School Diploma or GED and at least three years of clerical experience, with strong communication and organizational skills essential for daily school activities.

Qualifications

• High school diploma or GED required.
• Three years of responsible clerical experience.
• Written and oral communication; typing; word processing; computer literacy.
• Ability to maintain confidentiality and maintain records.
• The Board may accept alternatives to some requirements.

Responsibilities

• Open, read, and route mail and screen calls; refer and follow through on messages.
• Maintain files of correspondences and records.
• Act as receptionist and assist students, parents and visitors.
• Type correspondence, reports, purchase orders; proofread for accuracy.
• Maintain attendance, time entry and payroll records.
• Monitor emergency communications system and use student information systems.
• Maintain calendars and schedule appointments for the Principal.
• Assist with updating office procedures and local school meetings.
• Support with student registration and backup bookkeeping as assigned.

Skills

Communication

Typing

Word processing

Computer skills

Office administration

Education

HS Diploma/GED

Job description

POSITION TITLE: Secretary IV, Local School - MS

JOB CODE: 420B

DIVISION: Leadership

SALARY SCHEDULE: Clerical Less than Annual

DEPARTMENT: Leadership

WORK DAYS: 218

REPORTS TO: Principal

PAY GRADE: Rank IV (NC14)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Performs secretarial duties to support the Principal and the total operation of the school.

Requirements

• Educational Level: High School Diploma or GED required
• Certification/License Required: None
• Experience: Three years of responsible clerical experience
• Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• Knowledge, Skills, & Abilities: Written and oral communication; typing; word processing; communication; computer

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Duties

• Demonstrates prompt and regular attendance.
• Open, reads, and routes all mail; answers telephone and screens, refers, records, and follows through on messages.
• Maintains files of correspondences and records.
• Acts as a receptionist for the school, setting a positive tone for pupils, parents, and visitors; assists students, parents and visitors entering the office area.
• Types correspondence, reports, purchase orders and other materials; proofreads typed materials for correct grammar, spelling, punctuation, word usage and to avoid typographical errors.
• Maintains employee's attendance information, time entry and pay records.
• Monitors emergency communication system.
• Utilizes student information system to access information as needed.
• Maintains calendar, schedules appointments and meetings for Principal.
• Utilizes technological resources to facilitate workload and enhance office operations.
• Assists in updating office procedures.
• Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible.
• Maintains schedule of local school meetings open to the public to include maintaining an updated listing of who to contact in case of emergencies in the school, etc.
• Assists with student registration as needed.
• Assists with backup bookkeeping responsibilities as assigned.
• Performs other duties as assigned by appropriate administrator.