Secretary IV, Local School - Elementary (420B)[218]

Cobb County School District; Marietta (GA); On-site; USD 20,000 - 33,000; Full time

Job summary

Cobb County School District seeks a Secretary IV to provide comprehensive secretarial support to the principal and school operations. This role handles mail, files, phones, scheduling, and front-office interactions with students, parents, and staff.

Requirements include a high school diploma or GED and at least three years of clerical experience. The position offers monthly pay and non-exempt status with duties across administration, attendance, and registration.

Qualifications

• High School Diploma or GED required.
• Three years of responsible clerical experience.
• Proficient in written and oral communication, typing, and basic computer use.

Responsibilities

• Open, read and route mail; maintain files of correspondence and records.
• Answer telephone, screen calls, record and relay messages.
• Greet visitors, assist students, parents and guests at the office.
• Maintain attendance data, time entry and payroll records.
• Operate office machines and use various software to support daily workload.
• Assist with student registration and backup bookkeeping tasks.
• Schedule principal's calendar and coordinate meetings open to the public.

Skills

Written and oral communication

Typing

Word processing

Computer literacy

Education

High School Diploma or GED

Job description

POSITION TITLE: Secretary IV, Local School - Elementary

JOB CODE: 420B

DIVISION: Leadership

SALARY SCHEDULE: Clerical Less Than Annual

DEPARTMENT: Leadership

WORK DAYS: 218

REPORTS TO: Principal

PAY GRADE: Rank IV (NC14)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Performs secretarial duties to support the principal and the total operation of the school.

Requirements

• Educational Level: High School Diploma or GED required


• Certification/License Required: None


• Experience: Three years of responsible clerical experience


• Physical Activities: Routine physical activities that are required to fulfill job responsibilities


• Knowledge, Skills, & Abilities: Written and oral communication; typing; word processing; communication; computer

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Duties

• Demonstrates prompt and regular attendance.


• Open, reads, and routes all mail; maintains files of correspondence and records.


• Answers telephone and screens, refers, records and follows through on messages.


• Acts as receptionist for the school, setting a positive tone for pupils, parents and visitors; assists students, parents and visitors entering the office area.


• Maintains employee's attendance information, time entry and pay records.


• Monitors emergency communication system.


• Types correspondence, reports, purchase orders and other materials; proofreads typed materials for correct grammar, spelling, punctuation, and word usage to avoid errors.


• Maintains calendar, schedules appointments and meetings for principal; maintains schedule of local school meetings open to the public to include maintaining an updated listing of who to contact in case of emergencies in the schools, etc.


• Utilizes student information system to access information as needed.


• Assists in updating office procedures.


• Utilizes technological resources to facilitate workload and enhance office operation; operates various office machines, including a computer.


• Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible.


• Assists with student registration as needed.


• Assists with backup bookkeeping responsibilities as assigned.


• Performs other duties as assigned by appropriate administrator.