Secretary- Early Childhood

Plano ISD; Plano (TX); On-site; USD 19,000 - 27,000; Full time

Job summary

Plano ISD Beaty Early Childhood Center is seeking an office/secretarial/clerical teammate to support student records management and front desk duties in coordination with the office manager. The role requires a high school diploma, effective organization and communication skills, and the ability to follow procedures and use standard office equipment.

Notary Public certification is preferred; prior experience in public education is a plus.

Qualifications

• High school diploma or equivalent is required.
• Notary Public certification is preferred.
• Experience in public education is a plus.

Responsibilities

• Respond to routine requests and refer inquiries to appropriate staff.
• Maintain communication with students, parents and teachers.
• Manage student records, attendance, and files per Texas Education Agency requirements.
• Maintain internal reports and equipment lists.
• Prepare and distribute messages for staff and transportation.
• Monitor visitor access and school security.
• Provide day-to-day leadership to office aides and volunteers.
• Follow Plano ISD policies and supervisor directives.

Skills

Organization skills

Communication skills

Interpersonal skills

Procedure compliance

Office equipment operation

Education

High school diploma or equivalent

Notary Public certification

Tools

Office equipment

Job description

• Position Type:
  Office/Secretarial/Clerical/Technical - Campus/ Secretary
  
• Date Posted:
  11/10/2026
  
• Location:
  Beaty Early Childhood
  

Pay Grade: 735 (Min $16.85 per hr)
Work Days:195

Primary Purpose

• Facilitate the management of student matters and records in coordination with the office manager.

Qualifications

Education/Certification

• High school diploma or equivalent
• Notary Public certification (preferred)

Special Knowledge/Skills

• Effective organization, communication and interpersonal skills
• Ability required to follow procedures and operate machines regularly used in performing job tasks
• Willingness to execute written employment contract with Plano ISD

Experience

• One year of clerical experience in a public education environment (preferred)

Major Responsibilities and Duties

• Respond to routine requests, and refer calls, inquiries and visitors to appropriate staff (teacher, counselor or principal)
• Work with students, parents and teachers to maintain effective communication
• Prepare and maintain all records dealing with students as required by the Texas Education Agency, including new students, withdrawals, attendance and student files
• Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, training plans, etc.
• Requisition supplies, printing, maintenance or other services
• Maintain recordkeeping system to monitor use of all office equipment
• Record daily official attendance and student count, and distribute absence and tardy letters
• Act as school receptionist by taking and distributing messages for staff and after school transportation in a timely manner
• Responsible for visitor access into the building; maintain and monitor school security
• Assume responsibility for the school clinic in absence of nurse
• Collect assignments for extended absences
• Provide day-to-day leadership to office aides and volunteers
• Monitor and record Child Safe line daily
• Give tours to prospective families, students and realtors
• Maintain school calendar (scheduling campus activities, PTA functions, lease of building through administration
  office)
• Record all trades and maintain medical trades and absences
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used

• Computer, typewriter, printer, copier, calculator and fax machine

Working Conditions: Mental Demands

• Reading and ability to perform basic arithmetic; work with frequent interruptions, ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

Physical Demands/Environmental Factors

• Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds