Clerk Counselor- Middle School

Plano ISD; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

Plano ISD is seeking a campus Clerk Counselor Assistant to support counselors with secretarial and receptionist duties, including typing correspondence, scheduling appointments, and maintaining student files.

The role requires a high school diploma, proficient typing, and strong organizational skills; prior clerical experience in public education is preferred. This position uses computers and standard office equipment.

Qualifications

• High school diploma or equivalent required.
• One year of clerical experience in public education preferred.
• Proficient typing, word processing, and file maintenance.
• Strong organizational and interpersonal skills.

Responsibilities

• Serve as receptionist for counseling area, by typing correspondence, scheduling appointments, and maintaining forms, supplies, and student file folders in counselors' offices.
• Process computer paperwork for schedule changes and new student registration.
• Process student entries and withdrawals and notify attendance officer and registrar.
• Prepare new student folders and distribute enrollment information to new students.
• Assist counselors in the preparation of standardized testing materials.
• Assist in the supervision of student aides.
• Assist with the distribution of student schedules.
• Check computer transaction lists as they are received, distribute new student ID numbers to attendance, registrar, and nurses.
• Send necessary corrections on student record files to Student Records office.
• Assist students in the use of college/career computer software.
• Assist counselors with next year's scheduling of students.
• Follow all rules, regulations and policies of Plano ISD and follow directives from superiors.
• Follow attendance policy as assigned by supervisor.
• Perform other functions that may be assigned by the administration and/or supervisor

Skills

Typing

Word processing

File maintenance

Organizational skills

Interpersonal skills

Communication skills

Education

High school diploma or equivalent

Tools

Computer

Typewriter

Printer

Copier

Fax

Telephone

Job description

• Position Type:
  Office/Secretarial/Clerical/Technical - Campus/ Clerk Counselor
  
• Date Posted:
  10/21/2026
  

Pay Grade: 735 (Min $16.85 per hr)
Work Days:196

Primary Purpose:

• Responsible for assisting the counselors with secretarial and receptionist duties

Qualifications:
Education/Certification:

• High school diploma or equivalent (required)

Special Knowledge/Skills:

• Proficient skills in typing, word processing and file maintenance
• Effective organizational, communication and interpersonal skills

Experience:

• One year of clerical experience in public education (preferred)

Major Responsibilities and Duties:

• Serve as receptionist for counseling area, by typing correspondence, scheduling appointments, and maintaining forms, supplies, and student file folders in counselors' offices
• Process computer paperwork for schedule changes and new student registration
• Process student entries and withdrawals and notify attendance officer and registrar
• Prepare new student folders and distribute enrollment information to new students
• Assist counselors in the preparation of standardized testing materials
• Assist in the supervision of student aides
• Assist with the distribution of student schedules
• Check computer transaction lists as they are received, distribute new student ID numbers to attendance, registrar, and nurses
• Send necessary corrections on student record files to Student Records office
• Assist students in the use of college/career computer software
• Assist counselors with next year's scheduling of students
• Follow all rules, regulations and policies of Plano ISD and follow directives from superiors
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:

• Uses computer, typewriter, printer, copier, fax and telephone

Working Conditions:
Mental Demands:

• Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress

Physical Demands/Environmental Factors:

• Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds