Administrative Assistant II

State of Oklahoma; Oklahoma; On-site; USD 38,000 - 47,000; Full time

Job summary

State of Oklahoma is seeking an Administrative Assistant II for the DOC Community Sentencing location. The role provides administrative support to program areas and staff, handling records, correspondence, reports, and fiscal duties in a full-time, on-site setting.

Qualifications include a bachelor’s degree plus one year of relevant clerical experience, or an equivalent combination. Knowledge of agency procedures and strong organizational skills are essential.

Qualifications

• Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or equivalent combination of education and experience.

Responsibilities

• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports for completeness and conformity to requirements; resolves discrepancies
• Trains or mentors other staff.
• Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.

Education

Bachelor's degree

Job description

Job Posting Title

Administrative Assistant II

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Community Sentencing

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$42,445.52 - This salary is non-negotiable.

Job Description

Location:

DOC Community Sentencing

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to programareas and support functions or serve as an assistant to or provide administrative support to anadministrator or an official. This may include responsibility for the administration of an agency programproviding services to agency customers, maintaining various records, preparing correspondence,presentations, reports, or other materials, and performing or overseeing administrative operationalfunctions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Participates in projects as team member or team leader

• Develops and implements special procedures

• Initiates correspondence requiring knowledge of agency or program procedures and policies

• Develops and maintains confidential or complex files

• Interprets and advises internal and external customers on departmental or program rules,regulations, and laws

• Administers, prepares, or oversees administrative operational functions, such as preparinginvoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, andother fiscal duties

• Represents agency, supervising official, or program area at meetings, conferences, or civicorganizations

• Coordinates activities with internal and external customers

• Establishes educational and/or training programs

• Interviews callers, arranges appointments, and performs other office tasks and duties

• Utilizes advanced technological equipment and data processing equipment to provide requestedinformation to internal and external customers; reviews coded and uncoded source documents;edits documents and reports; examines and verifies reports and other documents forcompleteness, appropriateness, adequacy, and conformity to established requirements, andresolves discrepancies and refers complex discrepancies to appropriate staff.

• Trains or mentors other staff.

• Supervises subordinate staff. This includes supervising an administrative, clerical or technicalclerical unit or staff responsible for performing a variety of duties.

Level Descriptor

This is the full performance level where duties and responsibilities assigned are at the full performancelevel. Employees will establish and maintain positive working relationships, respond to internal andexternal customer inquiries according to applicable policies and procedures in written and oral form,perform assigned administrative and operational tasks, this may include editing and auditing variousreports for accuracy and ensuring errors are corrected, inventory control and similar duties, andparticipate in team, unit, or office projects to improve the effectiveness and efficiencies in deliveringagency services.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level includeknowledge of spelling, punctuation, andbusiness English; of business mathematics; of modern office methods and procedures; establishing andmaintaining records; and major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with internal and externalpartners, customers, and staff; perform confidential work and maintain confidentiality; and interpret andrespond to inquiries at various levels of complexity in accordance with agency policy, in written or oralform.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree plus one year oftechnical clerical, administrative, secretarial, or general office work, or an equivalent combination ofeducation and experience.

Special Requirements

Some agencies may require frequent job-related travel for certain positions.

Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.

Some agencies may require a specific bachelor’s degree or college hours.

Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.