Secretary

staffingsolutiongroup.com; California (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

Staffing Solution Group is seeking a skilled secretary to handle clerical tasks, correspondence, and document preparation with precision.

You will manage calendars, arrange travel, prepare reports, proofread materials, and greet guests, applying strong organizational abilities and excellent MS Office proficiency.

The role requires a degree in Business and at least three years in a secretarial position, with meticulous attention to detail and strong written and verbal communication.

Qualifications

• Degree in Business required.
• 3+ years in a secretarial role.
• Methodical thinker with thorough understanding of secretarial principles.
• Proficient in Microsoft Office.
• Able to type at least 40 words per minute.
• Skilled communicator both verbally and in writing.
• Attention to detail and negotiation skills.

Responsibilities

• Collaborate with relevant parties regarding scheduled meetings and new appointments.
• Compile lists of names and addresses useful to the organisation.
• Compose letters and emails.
• Revise, compile, and proofread drafts of reports and documents.
• Maintain and file records daily.
• Design, implement and maintain filing systems (electronic and paper).
• Execute accurate analysis and research when needed.
• Greet guests and clients professionally.
• Make presentations on behalf of management to guests.
• Review outgoing correspondence for grammar and completeness and attach material as needed.
• Ensure compliance with governing documents and charity/company law where relevant.
• Report activities and future programmes to members, press and public where applicable.
• Craft and organize information for easy access.
• Provide efficient administrative assistance and information.
• Maintain and operate office equipment.
• Update and manage calendars.
• Make travel arrangements.

Skills

Excellent communication

Excellent organizational skills

Detail-oriented

Typing speed 40 wpm

Education

Degree in Business

Tools

Microsoft Office

Job description

We are looking for a secretary with fantastic clerical and organizational skills. The job‘s main responsibilities include maintaining professional correspondence, making presentations for guests, and preparing documents efficiently.

Responsibilities:

• Collaborate with relevant parties regarding scheduled meetings and new appointments.
• Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.
• Compose letters and emails.
• Revise, compile, and proofread drafts of reports and documents.
• On a daily basis, keep records and file documents.
• Design, implement and maintain filing systems, both electronic and paper.
• Execute accurate analysis and research when needed.
• Professionally receive guests and clients who visit the office.
• Make presentations on behalf of management to guests.
• Review outgoing correspondence for grammar, correctness and completeness, and ensure that appropriate material is attached.
• Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
• Reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).
• Craft and organize information, and create reference tools for easy access.
• Assure effective and efficient administrative assistance and information.
• Maintain and operate office equipment.
• Update and manage calendars.
• Make travel arrangements.

Requirements:

• Degree in Business
• 3+ years in a secretarial role
• Methodical thinker and thorough understanding of secretarial principles
• Detail-oriented and phenomenal organizational skills
• Proficient in Microsoft Office
• Ability to type at least 40 words per minute
• Negotiation skills and attention to detail are important
• Skilled communicator both verbally and in writing
• Ability to type at least 40 words per minute
• Proficient in proofreading, spelling, grammar punctuation and math