Secretary

SmartRecruiters, Inc.; Philadelphia (Philadelphia County); On-site; USD 38,000 - 48,000; Full time

Job summary

SmartRecruiters, Inc. in Philadelphia seeks an administrative professional to support daily office operations and document preparation. The role emphasizes professional communication, data entry, meeting coordination, and report generation.

The candidate should have at least 2 years of secretarial experience, an associate degree or two years of college credit preferred, and a high school diploma or equivalent. Strong organizational and multitasking skills are essential.

Qualifications

• Two (2) years minimum secretarial experience required
• Associates degree or two years of college credit preferred
• High school diploma or equivalent required
• Must be a team player and able to multi-task in fast paced environment
• Must possess superior public relations and customer-service skills
• Excellent organizational, verbal and written communication skills

Responsibilities

• Performs duties in a consistently pleasant and professional manner with an appropriate personal appearance
• Adheres to all Board, departmental and organizational policies and procedures including relevant health and safety procedures
• Drafts correspondence, formats reports, and summarizes meeting notes as directed
• Participates in ongoing in-service skills development activities and training programs of a technical or professional development nature
• Uses technology to search, retrieve, and maintain data to generate reports (e.g. purchase orders, direct payments, timesheets)
• Coordinates appointments, conferences, meetings, travel arrangements, etc; and is proficient in using the internet and electronic tools to do so
• Plans, schedules, coordinates and/or provides support to meetings or group activities as specified by the Supervisor
• Maintains organized efficient documentation of department activities
• Responds to internal and external clients by providing appropriate information as requested
• Performs other duties as assigned

Skills

Secretarial experience

Communication skills

Minutes taking

PO processing

Education

Associates degree or two years college credit preferred

High school diploma or equivalent required

Tools

Email/Voicemail systems

Job description

• Performs duties in a consistently pleasant and professional manner with an appropriate personal appearance.
• Adheres to all Board, departmental and organizational policies and procedures including relevant health and safety procedures.
• Drafts correspondence, formats reports, and summarizes meeting notes as directed.
• Participates in ongoing in-service skills development activities and training programs of a technical or professional development nature.
• Uses technology to search, retrieve, and maintain data to generate reports (e.g. purchase orders, direct payments, timesheets).
• Coordinates appointments, conferences, meetings, travel arrangements, etc; and is proficient in using the internet and electronic tools to do so.
• Plans, schedules, coordinates and/or provides support to meetings or group activities as specified by the Supervisor.
• Maintains organized efficient documentation of department activities.
• Responds to internal and external clients by providing appropriate information as requested.
• Performs other duties as assigned.

Qualifications:

• Two (2) years minimum secretarial experience required
• Associates degree or two years of college credit preferred
• High school diploma or equivalent required
• Must be a team player and able to multi-task in fast paced environment
• Must possess superior public relations and customer-service skills
• Excellent organizational, verbal and written communication skills

Skills and Training

• Excellent communication and interpersonal skills required.
• Demonstrated experience working with diverse populations.
• Ability to process purchase orders and utilize e-mail and voice-mail systems.
• Ability to take notes and minutes at meetings.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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