Secret-Cleared Admin Specialist – DoD Programs

Systems Technology Forum; Pearl City (HI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Plans administered through UHC

Vision and Dental Plan Benefits

401(k) Tax-Deferred Retirement Plan

Paid Time Off / Personal Leave

Professional Development Coursework

Tuition Assistance Program

Job summary

Systems Technology Forum seeks an experienced administrative specialist to support the Indo-Pacific Department in Hawaii. The role includes preparing reports, maintaining databases, processing awards, meeting-notes, onboarding activities, and data entry across multiple systems.

A Secret clearance is required, with responsibilities spanning program data presentations and liaison tasks. Strong organizational skills, attention to detail, and the ability to manage documentation for government

Qualifications

• At least three (3) years of administrative support in a DoD environment.
• Experience processing awards and maintaining databases.
• Experience providing staff writing support.
• Experience drafting and distributing meeting notes.
• Experience creating presentations of program data and status reports.
• Experience as Navy ERP timekeeper.
• Experience creating and routing hiring packages and personnel action requests.
• Experience with DISS (Defense Information System for Security) operations.

Responsibilities

• Provides general administrative support to Indo-Pacific Department, Division, and branch employees.
• Completes Monthly Contractor’s Progress, Status, and Management Report (CDRL A001).
• Maintains specified websites and distributes awards and related databases.
• Performs data entry into various data systems and management information systems.
• Records meeting notes and distributes to proper personnel.
• Supports onboarding and hiring package preparation for Government actions.
• Coordinates with Facilities for building services and equipment.
• Prepares program data presentations for sponsors.

Skills

Administrative support

Data entry

Meeting notes

Report writing

ERP timekeeper

DISS familiarity

Onboarding support

Scheduling

Education

High School Diploma

Job description

Systems Technology Forum seeks an experienced administrative specialist to support the Indo-Pacific Department in Hawaii. The role includes preparing reports, maintaining databases, processing awards, meeting-notes, onboarding activities, and data entry across multiple systems.

A Secret clearance is required, with responsibilities spanning program data presentations and liaison tasks. Strong organizational skills, attention to detail, and the ability to manage documentation for government