Seattle Title & Escrow Operations Lead

Ultimate Staffing Services; Seattle (WA); On-site; USD 34,000 - 47,000; Full time

Job summary

Ultimate Staffing Services in Seattle, WA is seeking an experienced Office Manager / Administrative Assistant to support the Operations Director in a busy title and escrow office. The role coordinates daily office operations, supports title and escrow staff, and helps ensure smooth real estate transactions.

The ideal candidate has 5+ years in office management or related fields, strong organizational and communication skills, and familiarity with title/escrow processes.

Qualifications

• 5+ years of experience in office management, administration, title, escrow, real estate, mortgage, or related professional services environments.
• Prior title company or escrow office experience preferred, but candidates without background will be considered.
• Experience supporting transaction-based operations is highly desirable.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Manage daily office operations to ensure a professional work environment.
• Support title officers, escrow officers, underwriters, and management.
• Coordinate file intake, order entry, tracking, and organization.
• Monitor transaction pipelines and assist with workflow management through closing.
• Assist with scheduling closings, signings, and client meetings.
• Maintain familiarity with title/escrow software systems.

Skills

5+ years of experience

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or related field

Tools

Title/escrow production systems

QuickBooks or similar

Document management platforms

Job description

Ultimate Staffing Services in Seattle, WA is seeking an experienced Office Manager / Administrative Assistant to support the Operations Director in a busy title and escrow office. The role coordinates daily office operations, supports title and escrow staff, and helps ensure smooth real estate transactions.

The ideal candidate has 5+ years in office management or related fields, strong organizational and communication skills, and familiarity with title/escrow processes.