Seattle Office Operations Lead

Clark Construction Group, LLC; United States; On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Life insurance

Commuter benefits

Tuition reimbursement

Job summary

Clark Construction Group, LLC is seeking an Office Manager for our Seattle office. You will support senior leadership, coordinate calendars, arrange travel, and handle office operations for multiple departments.

The role requires a proactive problem-solver with strong organizational skills and confidentiality. You will manage invoicing via Coupa, coordinate events, and liaise with vendors while ensuring a high-quality workplace experience in a fast-paced environment.

Qualifications

• 5+ years experience in an Office Manager or similar role supporting senior leadership and/or a department.
• Demonstrated ability to 'think on your feet' and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Must be advanced in Microsoft Office applications; Google Suite is a plus.
• Ability to navigate online platforms such as WorkDay, Salesforce, Coupa, & Egencia.

Responsibilities

• Provide operational and logistical support to senior leadership.
• Coordinate busy schedules, interacting with internal and external parties.
• Deliver exceptional service to all internal and external clients and visitors.
• Organize travel needs and prepare detailed itineraries for San Francisco leadership using Egencia.
• Handle event planning for volunteering events, office parties, all-hands meetings and new hire orientation.
• Inventory, track, and order office and kitchen supplies; keep workspace neat and organized.
• Manage invoicing and expenses via Coupa including VP-level reports.
• Oversee vendors and duties such as maintenance, deliveries, supplies, equipment and catering.

Skills

Office management

Customer service

Multitasking

Confidentiality

Communication

Adaptability

Time management

Tools

WorkDay

Salesforce

Coupa

Egencia

Job description

Clark Construction Group, LLC is seeking an Office Manager for our Seattle office. You will support senior leadership, coordinate calendars, arrange travel, and handle office operations for multiple departments.

The role requires a proactive problem-solver with strong organizational skills and confidentiality. You will manage invoicing via Coupa, coordinate events, and liaise with vendors while ensuring a high-quality workplace experience in a fast-paced environment.